Facilities and Admin Supervisor

At Probe Group, we're powered by passion, driven by curiosity, enriched by a purpose to do it better. We work hard and love a good challenge (or multiple). With clients spanning across the Pacific, Asia and North America, we’re no stranger to thinking big and working with innovative minds to achieve great success. We are dedicated to doing things better than the day before, and our exponential growth is living proof that we have stayed true to this ethos. At Probe, expect to think differently, challenge the norm and find your purpose.

• Ensure all property leases, contracts and other required data are captured and accurately reported, tracked, updated, and filed appropriately.
• Acts as a local escalation point for Travel related concerns, Handles all client / staff inquiries in connection with their : duration of stay, accommodations, transportation requirements, other requests and other reservations.
• Deals with service providers in negotiating rates for all possible company requirements.
• Ensures that the transportation service is at par with the best type of service and monitors the maintenance of the vehicles.
• Answers post-travel concerns of the staff / clients, including those concerning charges and payments.
• Records and maintains minutes of all Travel Admin meetings.
• Arranges the staff / client’s travel requirements and itinerary.
• Receives, monitors and processes billing statements and requests for payment.
• Ensures that all cost related items are reported and properly monitored.
• Ensures optimal utilization resources to avoid unnecessary overtime and or wastage.
• Provides cost-benefit analysis and cost comparison for required goods or services.
• Ensures that all contracts entered with third party vendors such as leasing, logistics and, hotel and transport, etc. are updated.
• Monitors the vendor performance based on the contract’s scope of work and ensures that these are delivered accordingly.
• Responding appropriately to emergencies or urgent issues as they arise
• Perform any other responsibilities assigned under Group, Country, Business or Functional policies and procedures.