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Administrative Assistant

Administrative Assistant

Staff4MePH
30+ days ago
Job type
  • Quick Apply
Job description

Job Description :

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will have strong administrative skills, proficiency in Microsoft Office Suite , experience with customer relationship management (CRM) systems , and the ability to manage multiple tasks efficiently while maintaining confidentiality.

Key Responsibilities :

  • Perform accurate and timely data entry , ensuring all information is up-to-date and correctly recorded.
  • Manage and maintain schedules, appointments, and travel arrangements for team members.
  • Prepare and edit documents, reports, and presentations using Microsoft Office Suite ( Excel, Word, PowerPoint ).
  • Assist in organizing meetings, conferences, and events , including booking venues, arranging catering, and coordinating schedules.
  • Maintain and update CRM systems , ensuring client information is current and accurate.
  • Handle phone calls and emails , providing excellent customer service to clients and internal team members.
  • Reconcile commission statements monthly by entering data from received statements into the Green Tree Commission statement format.
  • Support the finance department by processing invoices, expense reports, and other financial documents.
  • Follow up on quotes and manage multiple incoming quotes weekly.
  • Assist in special projects and perform other administrative tasks as assigned.
  • Schedule, follow up, and coordinate events as needed.
  • Maintain and update the case board , ensuring all options and pricing are accurate and up to date.

Qualifications & Technical Skills :

  • Bachelor’s degree required.
  • Minimum of 3 years of proven experience as an Administrative Assistant or in a similar role. (Must Have)
  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and CRM systems. (Must Have)
  • Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines. (Must Have)
  • English proficiency , with excellent written and verbal communication skills.
  • High attention to detail and accuracy in data entry and administrative tasks.
  • Ability to work independently and collaboratively in a team environment.
  • Strong interpersonal skills and a professional demeanor.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Proficiency in email communication and management .

    • Soft Skills :

  • Highly organized with exceptional organizational skills. (Must Have)
  • Self-starter with a proactive and problem-solving mindset.
  • Willingness to learn and adapt to new processes.
  • Strong interpersonal and communication skills .
  • Punctual and reliable with a strong sense of responsibility.

    • If you meet the qualifications and are looking for an opportunity to contribute to a dynamic team, we encourage you to apply!

    Benefits

  • Competitive salary and benefits package.
  • Opportunity for growth and career development.
  • Training and support to enhance technical and customer service skills.
  • Work in a dynamic and multicultural environment.
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    Administrative Assistant • PH