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Accounts Payable Associate

Accounts Payable Associate

Doka GroupMuntinlupa City, Metro Manila, Philippines
24 days ago
Job description

Job Description

As an Accounts Payables Associate, you will be responsible for processing invoices, managing payments, and maintaining accurate financial records.

Key Responsibilities :

  • Processing Invoices : Receive and verify invoices for goods and services, ensuring accuracy and proper authorization
  • Invoice Posting : Assign appropriate general ledger codes to invoices for proper expense recognition and tracking
  • Payment Processing : Prepare and process payments to vendors via checks, electronic transfers, or other methods, ensuring timely and accurate payment
  • Vendor Management : Maintain vendor accounts, including reconciling statements and resolving any discrepancies or issues
  • Staff Claim :  check the staff claims and reimbursement processing for employees
  • Prepare and file the BIR tax returns but not limited to withholding tax, final, and VAT and corresponding alpha list and relief.
  • Assist in the periodic  both internal and external audits and respond promptly to any audit queries
  • Provide accounting support to non-finance departments (e.g. HR, Sales, Engineering, Operations)
  • Compliance : Ensure compliance with company policies, accounting principles, and relevant regulations in all accounts payable processes
  • Identify opportunities for continuous process improvement and innovative solutions so that the team can operate in an efficient and cost-effective manner

Qualifications

Educational Background :

  • Bachelor’s degree in Accounting, Finance, or related fields — often required.
  • Preferably with local certifications or knowledge of the Philippine financial regulations (e.g., BIR rules).

    • Experience :

  • Minimum 2-3 years of experience handling AP functions, preferably in the same industry or a BPO / shared services environment.
  • Experience working with local and international vendors .
  • Knowledge of handling local compliance requirements like tax filings and supplier documentation.

    • Technical Skills

  • Strong knowledge of accounting principles (GAAP, IFRS) applicable in the Philippines.
  • Familiarity with accounts payable processes : invoice processing, vendor payments, reconciliation, and accruals.
  • Proficient with accounting software popular in the Philippines such as SAP, Oracle, QuickBooks, or local ERP systems.
  • Skilled in Microsoft Excel for data analysis, reconciliation, and reporting.
  • Basic understanding of taxation (VAT, withholding tax, etc.) as it relates to payables in the Philippines.

    • Soft Skills and Personality Traits

  • Detail-oriented and highly organized to manage multiple invoices and payment schedules.
  • Good communication skills , especially in English .
  • Ability to work under pressure and meet tight deadlines (e.g., month-end closing).
  • Strong integrity and trustworthiness due to handling company funds and sensitive financial information.
  • Team player with good collaboration skills, often works with procurement, finance, and vendors.
  • Willingness to learn and adapt to automated payment systems and evolving financial technologies

    • Additional Information

    Location : Sucat, Muntinlupa, Philippines

    Benefits : 15 days paid sick leave and vacation leave, life insurance, hmo, medicine reimbursement

    Working schedule : Mondays to Fridays; 8 : 30am to 5 : 30pm

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    Associate Account • Muntinlupa City, Metro Manila, Philippines