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Virtual Assistant - Logistics

Activate TalentPH

30+ days ago

Job type

Quick Apply

Job description

We are looking for a highly organized and detail-oriented Executive Assistant with a strong focus on operations and finance. This role will play a critical part in managing retail invoicing, logistics coordination, and administrative processes, ensuring smooth day-to-day operations.

The ideal candidate is proactive, analytical, and highly proficient in Excel, Notion, and other productivity tools.

Key Responsibilities

Retail & Finance Support

Manage weekly invoicing, ensuring accuracy and timely processing.
Oversee EDI (Electronic Data Interchange) transactions for retail partners
Coordinate shipping fulfillment and 3PL (Third-Party Logistics) operations

Operations & Logistics

Handle routing requests, ensuring compliance with retail and distributor requirements.

Track and update shipment status, proactively resolving any delays or issues.

Support forecasting and stockkeeping to maintain optimal inventory levels.

Administrative & Process Support

Complete and submit PO (Purchase Order) forms with attention to detail

Assist with onboarding for new team members, vendors, or partners.

Maintain and update records for finance, logistics, and operations.

Requirements

Excel & Google Sheets Strong ability to manage and analyze data

Notion & Productivity Tools Comfortable with workflow automation an documentation.

EDI Systems Experience with retail data exchange and processing

Attention to Detail Ensuring accuracy in invoices, PO forms, and shipmen records.

Problem-Solving Mindset Proactively managing operational and financial tasks efficiently

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Virtual Assistant • PH