Communications Team Coordinator

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities :

The team coordinator will provide quality and timely day-to-day administrative support to ensure smooth team operations and to enable the Partnership Leader-Communications and global communications leaders to thrive in their roles.

The candidate will bring a strong understanding of processes and systems and a desire to increase efficiency and cohesive team operations. Coordinating team meetings, facilitating travel and events, overseeing knowledge management, and providing clear and compelling communications will help create a well-functioning team.

The successful candidate will require superior time management and self-management skills to provide appropriate support to multiple leaders in multiple locations, while maintaining an appropriate work / life balance.

Coordination Support

• Perform complex and diverse executive assistant duties that involve high-level contacts and exposure to sensitive information, necessitating considerable use of tact, diplomacy, direction, and judgment for four senior directors.
• Maintain and control confidential files and records related to the administration of people and culture documentation for the global centre communications team.
• As needed act as a liaison and support the calendaring of meetings, establishing agendas and facilitating minutes and report backs on meetings between global directors and their key partnership contacts (includes communications directors in all support offices, regional communications directors and senior executives in Grant Acquisition and Management, Marketing, GTD, People and Culture, Advocacy and External Engagement, Shared Services).
• Make routine operational decisions related to enabling the functioning and collaboration of global directors.
• Carry out additional responsibilities and projects as assigned by the senior directors. While this job description is intended to be an accurate reflection of the duties involved in this position, WVI reserves the right to add, remove, or alter duties when business needs dictate.
• Work closely with the team project manager to ensure visibility of key projects and initiatives for senior leaders.
• Attend and participate in the leadership of weekly devotions.

Managing international travel and events

Culture Building