We are seeking an efficient, detail-oriented individual to fill the role of Executive Assistant in our dynamic team. The successful candidate will serve as an essential partner to our senior leadership, providing high-level administrative support, conducting in-depth internet research, coordinating travel, and handling personal assistant tasks. This role requires an individual with exceptional organizational skills, strong English proficiency, and a keen eye for detail.
Job Details :
- Work from home
- Saturday to Wednesday | 8 AM to 5 PM (UK time zone)
- Following the UK Holidays
Responsibilities :
Internet Research & Report Compilation :
Conduct in-depth research on various topics as required. Compile your findings into organized reports or summaries, ensuring all information is accurate, relevant, and presented in an easily digestible format.Administrative Support :
Perform data entry tasks, organize files, and maintain electronic documents in a systematic, easily accessible manner.Travel Arrangements :
Handle all aspects of travel planning, including flight bookings, hotel reservations, and transportation arrangements. Ensure all travel plans are organized efficiently, meet executive preferences, and are communicated effectively.Virtual Concierge Services :
Act as a resource for recommending and booking various services. This may include making reservations at restaurants, coordinating personal services, or sourcing specialty items as needed.Document Formatting & Editing :
Proofread and edit documents, ensuring they adhere to established formatting guidelines. This includes reviewing for grammar, punctuation, and consistency, as well as ensuring the accuracy of information.Personal Assistance :
Manage the executive's schedule, coordinate appointments, and anticipate needs to maximize the executive's productivity.Information Organization :
Maintain and organize information across different platforms, such as Box and Notion. This includes structuring data in a logical and user-friendly way, maintaining the confidentiality of sensitive information, and ensuring easy access for authorized individuals.Qualifications :
English Proficiency :
Must have strong English proficiency, both in reading and writing, with an emphasis on clear, concise communication.Experience :
At least 3 years of experience as an executive assistant or in a similar role.Tech-savviness :
Proficiency in using various digital tools and platforms such as Box and Notion.Organizational Skills :
Superior organizational skills and a keen eye for detail. Ability to manage multiple tasks and projects simultaneously, prioritizing workload effectively.Discretion and Professionalism :
High level of discretion when dealing with confidential information. Strong professional etiquette and the ability to represent the executive effectively in all communications.Problem-Solving Skills :
Ability to anticipate needs and potential problems, offering solutions proactively.Flexibility :
Willingness to perform a wide variety of tasks and adapt to changing circumstances.Time Management :
Exceptional time management skills and ability to meet deadlines without compromising accuracy or quality of work.