Administrative Assistant

RESPONSIBILITIES

Primarily responsible for the effective and efficient provision of administrative support to Legal and Compliance Department.

OFFICE MANAGEMENT

Attend to the proper scheduling, monitoring and execution of the Department Head's appointments, meetings and other functions

Establishes / implements Records Management System involving the following :

receipt of original copies of signed and notarized legal documents for filing

routing of Board Resolutions and Minutes of the Meeting to the Trustees

scanning and uploading of legal documents to Legal's sharepoint account

retrieval, issuance, updating and disposal of records / documents.

Maintains logbook for incoming and outgoing documents and for the routing of the same to all concerned.

Ensures the availability of supplies and forms prepares requisition request and handles pick-up of supplies from ABS-CBN and distribution of the same to the staff.

Coordinates with the different offices of the Trustees and / or Members in case of members, board and sub-committee meetings.

Screens requests from Salesforce and Legal Information Sheet prior to drafting of the documents

Liaison with different government agencies

Oversees Legal & Compliance's office upkeep reports maintenance / general services requirement

FUND CUSTODIANSHIP

Handles the departments' revolving fund in accordance with accounting rules and regulations.

Prepares and routes request for payment

Disburses, liquidates and replenishes revolving fund

Prepares reports on the utilization of funds.

HR SERVICES

Coordinates with HRD on the proper, timely and systematic hiring of personnel

Coordinates with HRD for the timely availment of employee benefits.

Responsible for leave administration and personnel attendance monitoring.

Submits monthly Attendance Report, Application for Leave of Absence and Overtime Claims

POLICY / SYSTEMS ADMINISTRATIVE / COMPLIANCE

Implement appropriate systems / procedures in the performance of duties and responsibilities

Adhere to ALKFI Vision-Mission-Values and comply with ALKFI / HRD policies, systems, rules and regulations

MISCELLANEOUS / OTHER SERVICES

Performs other functions as directed by the Department Head REQUIREMENTS

KNOWLEDGE

Office Management

Financial System Management

• EXPERIENCE / EDUCATIONAL ATTAINMENT REQUIRED

BS Office Administration or related field

At least one (1) year of experience in similar administrative and support role

SKILLS

Proficient in written and oral communication

Computer literate

Administration assistance

Customer relations

Personnel action / attendance monitoring

Records management

Procurement

Interpersonal relations

RESPONSIBILITIES

Primarily responsible for the effective and efficient provision of administrative support to Legal and Compliance Department.

OFFICE MANAGEMENT

Attend to the proper scheduling, monitoring and execut