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Last updated: 20 days ago

Executive Assistant in Real Estate

AvantePH Staffing and Consultancy Inc.Makati City, Metro Manila, PH

Quick Apply

We are looking for a dedicated and detail-oriented.The ideal candidate is a strong communicator, highly organized, tech-savvy, and capable of multitasking. You will be primarily responsible for mana...Show moreLast updated: 27 days ago

Executive Assistant In Real Estate

Avanteph Staffing And Consultancy Inc.National Capital Region, Philippines

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Executive Assistant in Real Estate

AvantePH Staffing and Consultancy Inc.Makati City, Metro Manila, PH

27 days ago

Job type

Quick Apply

Job description

We are looking for a dedicated and detail-oriented Executive Assistant to support a small team of senior brokers in the fast-paced and highly competitive real estate industry. The ideal candidate is a strong communicator, highly organized, tech-savvy, and capable of multitasking. You will be primarily responsible for managing administrative tasks related to property listings, marketing efforts, and broker support.

Duties and Responsibilities :

Administrative and Data Entry Tasks :

Maintain and update the masterlist of property listings to ensure accuracy and accessibility.
Verify the completeness of listing documents and associated data.
Organize and file all listing folders and documents efficiently.
Create documentation for new listings submitted by brokers.

Marketing and Social Media Support :

Develop marketing materials and post property listings on platforms such as REMAX.PH, Lamudi, OLX, etc.

Assist in executing marketing activities to promote active listings.

Respond to listing inquiries via email, text, or call, and relay information to brokers.

Send weekly email campaigns and manage relevant mailing lists.

Research and Documentation :

Track and document inquiry progression from initial contact to deal closing.

Collect and consolidate listing information from other brokerages, developers, and banks.

Create contact lists of industry professionals (brokers, designers, salespersons) for marketing and affiliate purposes.

Add the broker team to relevant email lists and newsletters.

Communication and Broker Coordination :

Communicate proactively with brokers regarding listings and client inquiries.

Monitor and report on listing status and masterlist updates.

Request help and feedback when needed, showing a willingness to grow and learn.

Skills :

Value open communication and never hesitate to pick up the phone.

Strong attention to detail and ability to work independently.

Fast and accurate with data entry tasks.

Ablet to multi-task and react swiftly to activity on SocMed and online platforms.

Thorough with online research and documentation.

Highly organized.

Requirements

Must be willing to work full-time onsite in Makati.

Qualifications :

Bachelor's Degree in any field.

Proven experience in an administrative or executive assistant role (real estate experience is a plus).

Proficiency in Google Workspace and Microsoft Office.

Benefits

All standard government benefits.