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VA - Executive Assistant

VA - Executive Assistant

Scale-X SolutionsDavao, DAO, ph
5 days ago
Job description

Job Description

This is a remote position.

PERMANENT DAYSHIFT

REMOTE / WORK FROM HOME

Position Title : Administrative Assistant (Tech-Savvy)

Client : RTO / Education / / Department : Operations / Administration

Fulltime, 40 hours per week

VA Rate : 6-7$ per hour (negotiable based on expertise)

ORGANISATIONAL INFORMATION

The future belongs to those who learn more skills and combine them in creative ways”- Robert Greene, American author of six international bestsellers.” Our client brings you a better and brighter future with a wide range of vocational training courses, delivered by the best in the business. We believe that knowledge with the right guidance can help anyone build a life that is successful and secure.

Established in September 2002, our services has nurtured over 2500 students in various domains. We are a Registered Training Organisation offering more than 25 specialised Nationally Recognised Courses. Whether you are looking to upgrade your skills, re-enter the job market or change your career path, you can explore a world of opportunities.

Our Mission : To create a strong impact and leave an imprint on the community by empowering students through accessible, high-quality education.

PRIMARY PURPOSE OF THE ROLE

We’re seeking a highly organized and tech-savvy Administrative Assistant with strong experience in Google Suite, basic programming knowledge, and workflow automation tools. This position plays a key role in designing, optimizing, and managing digital workflows, creating efficient processes, and supporting cross-departmental administration using tools like SmartSheet, DocuSign, and Google Forms.

Key Responsibilities :

  • Manage and organize shared files, documents, and calendars within Google Workspace.
  • Design and maintain SmartSheet dashboards and automated workflows.
  • Create and manage document templates and signatures through DocuSign.
  • Build and optimize processes using Google Forms, including conditional logic and integrations.
  • Support technical admin needs, including basic scripting or automation (Apps Script preferred)
  • Assist in building out SOPs and operational transition documents for internal processes.
  • Collaborate with multiple departments to implement and monitor workflow solutions.

Requirements

Skills and Experience Required :

  • 2+ years of experience as an administrative assistant or operations coordinator (remote  experience preferred)
  • Expertise in Google Workspace (Docs, Sheets, Forms, Calendar, Drive, Gmail)
  • Familiarity with Google Apps Script or basic programming logic.
  • Proficiency in SmartSheet and DocuSign required.
  • Excellent problem-solving, process-thinking, and time management skills.
  • Strong written and verbal communication skills
  • Ability to work independently and manage multiple priorities

    • Benefits

    Why choose Scale-X Solutions?

  • PERMANENT Work from Home / work anywhere.
  • No weekend work
  • Work / Life balance
  • Our Cause to help and safeguard the lives women and children from the perils of human trafficking by partnering with Destiny Rescue
  • We got each others' backs
  • Fun and engaging culture

    • What are the perks of joining us?

  • Competitive salary package, commissions, international travel incentives.
  • HMO coverage (after 1 year of tenure).
  • Flexible working arrangements.
  • Healthy and encouraging working environment

    • Learn more about our organization and our culture here :

    Scale-X Outsourcing Solutions | Instagram, Facebook | Linktree

    Requirements

    Skills and Experience Required :

  • 2+ years of experience as an administrative assistant or operations coordinator (remote experience preferred)
  • Expertise in Google Workspace (Docs, Sheets, Forms, Calendar, Drive, Gmail)
  • Familiarity with Google Apps Script or basic programming logic.
  • Proficiency in SmartSheet and DocuSign required.
  • Excellent problem-solving, process-thinking, and time management skills.
  • Strong written and verbal communication skills
  • Ability to work independently and manage multiple priorities