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Part-time (Dayshift, WFH) VA- Admin and Social Media Specialist

Part-time (Dayshift, WFH) VA- Admin and Social Media Specialist

Scale-X SolutionsPASIG, ILI, ph
24 days ago
Job description

Job Description

This is a remote position.

Virtual Assistant – Administrative & Social Media Specialist

Part time - 20hours per week to start

Permanent Dayshift Work from Home

VA Rate : 6-7AUD per Hour

Position Overview : We seek an experienced and highly organized Virtual Assistant to handle administrative tasks and social media management. The ideal candidate will be detail-oriented, tech-savvy, and creative, capable of managing both business operations and digital marketing efforts. This role requires strong communication skills, initiative, and the ability to work independently.

Key Responsibilities :

  • ADMINISTRATIVE SUPPORT

Manage and respond to client emails, inquiries, and follow-ups.

Schedule appointments, manage calendars, and coordinate meetings.

Prepare business documents, reports, and templates.

Maintain organized digital records and files.

Conduct online research and compile data as needed.

Provide general administrative support to enhance business operations.

  • SOCIAL MEDIA MANAGEMENT

    • Create, schedule, and manage content for Facebook, Instagram, and TikTok.

    Engage with followers, respond to messages and comments professionally.

    Design eye-catching graphics and short videos using Canva or similar tools.

    Track social media performance and provide engagement reports.

    Stay updated on social media trends to boost brand awareness.

    Requirements

    Qualifications & Skills Required :

  • 1-2years proven experience as a Virtual Assistant, Administrative Assistant, or Social Media Manager.
  • Strong administrative and organizational skills with high attention to detail.
  • Proficiency in Microsoft Office, Google Workspace, and cloud-based tools.
  • Experience with social media scheduling tools (e.g., Buffer, Hootsuite, Meta Business Suite).
  • Basic graphic design and content creation skills using Canva, Photoshop, or similar software.
  • Excellent written and spoken English communication skills.
  • Self-motivated, proactive, and able to work independently.
  • Strong time management skills with the ability to meet deadlines.

    • Preferred but Not Required :

  • Knowledge of business consulting or experience working with small businesses / startups.
  • Understanding of Australian business operations (a plus).

    • Requirements

    Requirements Key Selection Criteria At least 1-2yrs experience in a VA - administrative or operations role, ideally within healthcare or allied health. Knowledge of key funding streams including NDIS, TAC, DVA, Medicare, and Aged Care (e.g. Home Care Packages, CHSP). Excellent communication and interpersonal skills, with a client-focused approach. Strong organisational and time-management abilities. Ability to triage referrals, manage waitlists, and allocate clients based on clinical needs, service priorities, and clinician caseload capacity. Sound understanding of allied health services, especially occupational therapy, speech therapy, and physiotherapy, including common assessment and intervention types. Ability to handle sensitive information with discretion and maintain confidentiality. Proficiency in Microsoft Office, Google Workspace, and practice management systems (Splose). Ability to work both independently and as part of a collaborative team in a fast- paced environment.