Billing Specialist

Qualifications :

1. BS degree in Accountancy / Finance / Business Administration

2. At least 2 years of experience in Billing Processing

3. Proficiency in using billing software and systems to generate invoices, process payments, and manage customer accounts (e.g., SAP, MS Office, & Other ERP System).

4. Understanding of billing processes, including invoice creation, payment posting, account reconciliation, and collections.

5. Capability to troubleshoot billing issues, resolve discrepancies, and implement solutions to improve billing processes and efficiency.

6. Proficiency in maintaining accurate records, documenting billing activities, and organizing billing-related documentation for auditing and reporting purposes.

Duties and Responsibilities :

1. Generating invoices and delivery notes daily, while coordinating it with the sales team and warehouse.

2. Responsible for overseeing and tracking of purchase orders from clients and Key Accounts Specialists (KAS)

3. Responsible for electronically delivering invoices via client billing portals and sending hard copies to clients.

4. Updates client details in SAP based on acceptable documentary requirements and ensures effective resolution of billing concerns by collaborating with operations and MIS to resolve discrepancies.

5. Coordinates with clients regarding goods receipts requests and follow-ups on them, and generates credit memos through the cancellation process

6. Help with sorting, series, and filing of hard copies of invoices when the time arises.

7. Performs other related tasks by the AR and Billing Supervisor.

8. Review billing data for completeness and accuracy, resolving any discrepancies or errors before invoicing.

9. Coordinate with sales, operations, and finance teams to obtain necessary documentation and approvals for billing.

10. Respond to billing inquiries and requests from clients, resolving issues and providing assistance as needed.