PERMANENT_AO IV_OSEC

Job Description

Place of Assignment:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

Place of Examination
and Interview:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

ADMINISTRATIVE OFFICER IV

Item Number

:

OSEC-DSWDB-ADOF4-3-2019

Compensation

:

SG 15 (Php 40, 208. 00)

Place of Assignment

:

Administrative Service

CSC-PRESCRIBED QUALIFICATION STANDARDS

Education

:

Bachelor’s Degree relevant to the job

Training

:

Four (4) hours of relevant training

Experience

:

One (1) year of relevant experience

Eligibility

:

Career Service Professional/Second Level Eligibility

PREFERRED QUALIFICATION STANDARDS

Education

:

Bachelor’s Degree relevant to the job (preferably in Management, Law, Engineering, Accounting, Information Technology)

Training

:

Sixteen (16) hours of Procurement Management Training

Experience

:

Two (2) years of relevant experience in Procurement Management, and Administrative Support Services

Eligibility

:

Career Service Professional/Second Level Eligibility

JOB DESCRIPTION

The staff shall perform the functions of a Procurement Officer. He/She will be under the general supervision of the PMD Chief, and will do other related tasks that may be assigned.

Functions and Responsibilities:

1. Assist the Section Head to ensure the performance of the functions are complied with;

2. Review Purchase Requests (PR), its technical specifications, and its supporting documents to ensure compliance with procurement laws and other existing rules and regulations in every transaction assigned;

3. Provide Technical Assistance (TA) to end-users through preparation of memorandum or PR Action Slip and/or personal discussion, among others, explaining the requirements under the New Government Procurement Act (NGPA) R.A 12009 and its Revised Implementing Rules and Regulations, Government Accounting and Auditing Rules and Regulations, and other applicable existing guidelines;

4. Conduct Market Validation;

5. Prepare Request for Quotations/Request for Proposals, explore market/service providers, invite and encourage bona fide Suppliers/Service Providers/Consultants to participate in the procurement transaction at hand;

6. Secure valid proposals/quotations and endorse to the Bids and Awards Committee for evaluation and deliberation;

7. Attend to Pre-Procurement activities, pre-bid conference, contract negotiation, agreements and other procurement activities/meetings, when necessary;

8. Secure valid quotations and endorse to the Bids and Awards Committee (BAC) or Purchase Committee for evaluation or deliberation prior to awarding of contract;

9. Prepare response to COA Audit Observation Memo (AOM) Findings on transactions processed; and

10. Perform other related duties and responsibilities as may be assigned by the Procurement Management Division Chief or the AS-Director.

Job Outputs:

1. Numbered Purchase Request

2. Request for Quotations/Request for Proposals

3. Endorsement to Bids and Award Committee

4. Checklist per Alternative Methods of Procurement

5. Purchase Request Action Form

6. General Correspondences

7. Minutes of the Meeting of the Procurement Activities

8. Facilitate Meetings and Agenda

9. Feedback Report

10. Individual Tracking

CRITERIA FOR EVALUATION

Education

:

25%

Training

:

10%

Experience

:

25%

Written Examination

:

25%

IQT

:

10%

Technical Exam

:

15%

Interview

:

10%

Performance Review

:

5%

Total

:

100%

Initial Shortlisting

:

Obtain 75% of the maximum total score or 45 points in
Education, Training, and Experience (ETE)

Final Shortlisting

:

Top five (5) highest rating but overall rating
should not be less than 80%

If two (2) or more vacant positions with the same title and Salary Grade are published at the same time, and there is only one (1) longlist of applicants for every Regular Position will be added on top five (5) highest rating. However, all the additional shortlisted positions should meet the 80% cut off.

Consists of ETE, Special Examination, Competency-Based Interview and Performance Rating.

APPLY NOW

Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before May 4, 2025 by accessing this link:

https://forms.gle/Skr7MUB8q9UC3F6Z7

Application Requirements:

1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service;

2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark and Work Experience Sheet. You may download these forms through this link: https://csc.gov.ph/downloads/category/223-csc-form-212-revised-2017-personal-data-sheet.

3. Authenticated or Photocopy of Transcript of Record or Diploma;

4. Authenticated or photocopy of Transcript of Record or Certificate of Grades for Master’s Degree/Units earned, if applicable;

5. Photocopy of relevant Training/Seminar Certificates;

6. Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office.

7. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions onlyor as may applicable);

8. Copies of Appropriate Eligibility:

For RA 1080 Eligible (RSWs and/or other board passers only):

- photocopy of RA1080 rating /Verified Eligibility: https://online.prc.gov.ph/verification

- photocopy of valid PRC ID

For BAR Passers only:

- photocopy of BAR rating / Verified Eligibility - https://sc.judiciary.gov.ph/lawyers-list-2/

- photocopy of valid IBP / BAR ID

For CSC Passers only:

- photocopy of CSC rating / Verified Eligibility - https://csevs.csc.gov.ph/user/eligibility

9. Performance Rating in the last rating period or its equivalent, as may be applicable.

Note:
(i) For those applicants from the public sector vying for promotion, a performance rating is required.
(ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link: https://drive.google.com/file/d/1t9EyqTanPZBLfjQ9W5AKsNqfFg2ewAXG/view?usp=drive_link.

Reminders:

• In the event that you are able to proceed in the examination and panel interview, you will be required to submit the Valid NBI Clearance before the CO-HRMPSB deliberation for validation.

• Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.

• If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.

• Requests for extension of submission and application with incomplete documents will not be entertained.

• All communications pertaining to your application will be sent via email.

Step-by-Step Guide in Applying for DSWD Job Vacancies:

https://drive.google.com/file/d/1snhMP3j3NSDIxblCg0wDNyUmoDAlucqY/view?usp=share_link

EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE

All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

DATA PRIVACY POLICY

All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines’ General Disposition Schedule.