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Driver and Logistics Associate

Driver and Logistics Associate

Save the ChildrenPhilippines
19 days ago
Job type
  • Full-time
Job description

ROLE PURPOSE :

The position holder is primarily responsible for the safe transport / delivery of staff, visitors, and equipment / materials. S / he ensures that the vehicle assigned to her / him is in good condition and road-worthy all the time. The responsibility includes leading to the successful storage, release, monitoring, and inventory of all program-procured materials, equipment, and goods needed for the Development and Emergency Response Program.

KEY AREAS OF ACCOUNTABILITY :

The Driver and Logistics Associate is expected to work inclose cooperation / coordination with other Supply Chain staff and departments / units. Ensure the office operations and Supply Chain processes are conducted per the organization’s rules and guidelines including monitoring the Operations and Supply Chain management issues in Quezon City Field Office.

  • Transport and Delivery
  • Safely handles the transport of all SCP staff, partners, authorized passengers, and equipment / goods in an SCP vehicle to their official destination.
  • Ensures all passengers follow safety and security procedures while inside the vehicle, before, during, and after the trip.
  • Plans possible routes and destinations, keeping fuel efficiency and road-worthy vehicle condition, and obeying local traffic rules and regulations.
  • Responsible for safe and defensive driving during the trip.
  • Assists in loading and unloading official goods, equipment, and documents.
  • Carries out minor purchases, collects goods from suppliers and partners, and may transport / carry payment for goods and services as assigned by the Procurement focal and / or authorized SCP staff.
  • Assists or directly supervises the on-site delivery and distribution of goods, when necessary, as assigned by the Supply Chain and / or authorized SCP staff.
  • Perform assigned tasks relevant to program and business support delivery.
  • Vehicle Maintenance
  • Responsible for the regular check-up and maintenance of assigned vehicles. Periodic maintenance must be done every , km or months, whichever comes first.
  • Prepares requests for the needed supplies, equipment, and replacement of vehicle spare parts, performs minor repairs, and arranges for shop schedules for other repairs.
  • Monitors and conducts daily inspection and maintenance of assigned vehicles before and after the trip.
  • Maintains vehicle first aid box, communication equipment, and fire extinguisher and protects the vehicle while inside and outside the office premises.
  • Ensures the sanitation and ready use of the vehicle anytime; ensures disinfection of the vehicle especially the interior before and after every use.
  • Ensures all necessary documents, vehicle registration, and permits such as copies of CR and OR, insurance coverage, driver’s manual, tools, map, etc. are up to date and kept in a safe place inside the vehicle.
  • Reporting
  • Prepares and keeps records of daily and periodic vehicle usage reports, including trip use, mileage, fuel consumption, and inventory of tools and equipment.
  • Prepares and submits log sheets for fleet analysis weekly or monthly.
  • Ensures effective and timely communications, follows the steps required by fleet, safety, and security protocols are taken in case of involvement in an accident; observes any defects and damages, or relevant concerns of the trip or the assigned vehicles.
  • Safety and Security
  • Adheres to the minimum health and safety and ensures that all passengers observe the same.
  • Contributes to the running monitoring of the prevailing security conditions by gathering security-related information and submitting reports to the Safety and Security Focal person.
  • Assist in ensuring that the necessary measures are in place to ensure the security, safety, health, and well-being of Save the Children staff and other visitors; and that security standards and procedures are strictly adhered to.
  • Ensures that vehicles are parked correctly during the day and at night at the office parking, or designated parking space when outside the office or in the field.
  • Responsible for the security of the assigned vehicle always, including all equipment, goods, and documents inside the assigned vehicles.

Fleet Management

  • Undertake movement planning and dispatching
  • Manages rented drivers
  • Prepares monthly fleet monitoring data and analysis
  • Ensures reporting of all fleet incidents / accidents

    • OTHER DUTIES AND RESPONSIBILITIES

    STOCK MANAGEMENT AND DISTRIBUTION

  • Carries out the receiving and dispatching of stocks in and out of the office or warehouse including verification of item description, quality control of items and packaging, damage / error reporting, and facilitates the return of delivery or shipment.
  • Supervise the unloading of deliveries, loading for dispatch, and shipment of goods, to ensure proper handling and documentation.
  • Ensures receipt and issue of stock are properly accounted for in a timely manner.
  • Coordinates with the program on the distribution plan and supports the complete distribution of stock for all expiring SoFs / Awards before the grant end / year-end.
  • Plan out deliveries and distribution based on the nature of requirements such as site location, accessibility, type of vehicle / truck, timing, and coordination.
  • Supervise and manage warehouse laborers / haulers in all activities including kitting of goods.

    • PROCUREMENT

  • Assist in the conduct of market assessment.
  • Support the sourcing process through sending and collecting quotations, Purchase Orders, and invoices.

    • ASSET

  • Assist in the conduct of asset checking, verification, dispatch, and disposal.

    • Institutional Learning

  • Contributes to organizational learning and enhanced capacity in planned interventions and activities by providing feedback to the team on areas to improve.
  • Together with other project team members, gather information on the impact of the work in the communities as opportunities arise.

    • QUALIFICATIONS AND EXPERIENCE

  • Must possess a valid professional driver’s license and familiarity with roads in the National Capital Region, nearby provinces, and other areas in Luzon.
  • Have at least five () years of experience in the field.
  • Understanding of Save the Children’s vision and mission and a commitment to its objectives; willing to adopt Save the Children methodology and framework in program implementation; abide by and implement Save the Children’s Eight Agency Policies including Child Safety.
  • Have a good working relationship with all of the staff, partners, and stakeholders.
  • Knowledgeable in Microsoft Office applications such as Word, Excel, and PowerPoint.
  • Experience in handling Supply Chain is a plus.
  • Ability to think and act fast.
  • High flexibility in working beyond the standard hours of duty, under ambiguous circumstances and sometimes difficult situations.
  • Must have a strong sense of urgency and a well-developed work ethic and can work with people of different national and cultural backgrounds.