Sales Admin Assistant

Position : SALES ADMIN ASSISTANT

I. OVERVIEW, ROLES & RESPONSIBILITIES, REQUIREMENTS

Ideally, this position reports directly to the General Manager of the Company and will be working closely with other Team Members, Logistics Teams, and Branch Teams. Furthermore, this position is expected to observe the policies and procedures, security measures and work guidelines, as well as lawful directions given by TSI’s management and persons in authority.

Roles & Responsibilities :

Prepares Sales Order (SO) based on the Purchase Order (PO) forwarded by the client or Sales Representative.

Manage payment collection of all gained accounts efficiently.

Check stock availability in the warehouse.

Process low to a high volume of product orders.

Process invoices for all institutional sales transactions.

Check that all prices and client contracts are up to date.

Report monthly sales results to the sales team.

Support the sales force with the general operations to help reach the team’s objectives.

Take phone calls from clients and prospective customers.

Communicate to the management of important feedback from customers / clients.

Requirements :

Open and honest at all times; demonstrate integrity.

A team player, develops and nurtures relationships between employees to further achievement of business goals.

Driven to succeed.

Promote and always keep a climate of cooperation and respect between co-workers being conscious that productivity and creativity come from a highly motivated Team.

Adhere, comply and put to practice the values, mission, rules, and policies of the organization in a consistent manner in order to maintain and instill respect and integrity of the organization.

Punctual and able to work a flexible schedule.

Available to work extended hours.

Clean-cut, well-dressed appearance.

II. MANAGEMENT EXPECTATIONS

Beyond the basic skills and role responsibilities described in Part I, it is crucial for the Sales Admin Assistant to understand the company’s expectation for this role.

Develop best practices to enhance operational performance and productivity.

Report to work as scheduled and seek approval from superior in advance for any changes to the established work schedule, including the use of leave and late or early departures.

Perform assigned duties and responsibilities with the highest degree of public trust.

Devote full effort to job responsibilities during work hours.

Support efforts that ensure a safe and healthy work environment.

Utilize leave and related employee benefits in the manner for which they were intended.

Meet or exceed established job performance expectations.

Report circumstances or concerns that may affect satisfactory work performance to management, including any inappropriate (fraudulent, illegal, unethical) activities of other employees.