Admin Virtual Assistant

Unleash Your Talents with Us!

Hi there, our future Admin Virtual Assistant! Happy to see YOU here.

Here at Integrated OS, you'll be part of a team of passionate individuals who are committed to delivering exceptional offshoring services. Bringing in an array of skills and talents from different areas of business from Finance, Human Resources, Information Technology, Customer Service, and Marketing to Sales and Operations.

From humble beginnings, we have built our company from our first team member onwards. Initially, we were lending support to an Australian print manufacturer - The Lamson Group.

Since then, we have continued to uphold our core values and culture and developed a deeper understanding of how people need help to succeed in their goals. And YOU might be a part of this amazing growth as our team keeps growing above all expectations!

What youll do :

This role will support the Operations Lead and Principal Adviser / Owner. You will own day-to-day admin, CRM hygiene, documentation and reporting, triage a central inbox, and keep client work moving so Joyce and Karen can focus on advice, clients, and growth.

Key responsibilities for this role include :

• Task & Workflow Management

Start the day in Zoho : review due / overdue tasks; plan daily priorities.

Own the central client email (to be set up) : read, categorise, and convert emails into Zoho file notes + tasks.

Create / maintain clients, referrals and deals; attach documents; keep file notes complete, dated and searchable.

Record complete file notes (who / what / when / attachments).

Prepare routine reports (client progress, outstanding items, monthly service deliverables, follow up).

Proactively chase missing information / documents from clients / providers (email templates).

Use Ignition templates to prepare / send proposals; monitor acceptance; kick off implementation tasks.

File to SharePoint (Data) and Zoho Drive; keep duplication minimal and locations consistent.

Schedule simple Canva-based posts; support a basic content cadence for LinkedIn / Facebook / Instagram. {{to confirm scope}}

Suggest Zoho optimisations, templates, automations (with VA World support); help implement central email and phone / SMS routing improvements.

Technical Skills & Tools

Successful candidates must have :

Work Arrangements :

What's in it for YOU?

At Integrated OS , we create career opportunities where you can thrive, grow, and make an impact.

Your seat awaits! Be part of our thriving team and CLICK APPLY!