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adidas
Executive Assistantadidas • Manila, 00, PH
Executive Assistant

Executive Assistant

adidas • Manila, 00, PH
4 days ago
Job description

Purpose & Overall Relevance for the Organization:

Act as a strategic enabler to the Country Manager by providing high-impact administrative, operational, and project management support that drives business continuity, organizational efficiency, and stakeholder experience. This role serves as the connective tissue across Philippine leadership, HR and other cross-functional teams or external partners.

Key Responsibilities:

Functional:

  • Create/Develop presentations for Country Manager for the business presentations.
  • Partner with HR and Commercial leaders to deliver experiences that strengthen connection, culture, and engagement.
  • Design executive-level presentations with strong visual storytelling, brand alignment, and attention to detail.
  • Operate with a proactive, anticipatory mindset in managing leadership agendas, key deliverables, and business rhythms to pre-empt upcoming requirements, prepare materials, and coordinate stakeholders.
  • Responsible in handling domestic and international travel and accommodation arrangements for business-related matters inclusive visa application.
  • Leading/organizing/supporting company events assigned by Country Manager, Country HRM and/or Functional Head such as: Organizing CSR/Sports day/Other event for employees
  • Monitoring the deadlines, following up on instructions and integrating reports/templates from Heads of Departments
  • Preparing a weekly summary of deadlines, reports due, presentations due that Country Manager would need to submit, prepare on time
  • Recording and maintenance of meetings agendas, SharePoint dashboard, and minutes
  • Coordination and management of management meetings and global/regional visits venues and related logistics wherever required
  • Develop all management and internal communications related presentations
  • Share with Country Manager the Channel’s daily sell through compilation one day after
  • To undertake other special assignment, ad-hoc functions and related duties as and when required.

Business Development & Projects

  • Manage cross-functional projects and define project management frameworks, deliverables and KPI’s
  • Driving and supporting key stakeholders in the planning and execution of the respective work-streams and initiatives
  • Enabling/Facilitating and identifying cross functional interdependencies of the respective work-streams and initiatives
  • Actively monitor completion of necessary deliverables of respective work-streams to translate implications of progress into project outcomes
  • Communicating project risks, escalating decision points to Country Manager, and obtaining required strategic direction from necessary key stakeholders
  • Along with the Head of function to actively elaborate, specify, test and roll-out on new market driven business concepts, technological solutions, and sales support to drive effectiveness and efficiency for adidas in the market
  • Support the alignment for strategic priorities across management team
  • Identify and provide inputs to senior management for better decision making by interpreting, analysing results, and providing intelligent insights to the business

Controlling & Project Management:

  • Support and facilitate business development plans and strategy for the Philippine market.
  • Manage budget planning and cost control for assigned projects.
  • Strong in organizational skills, meticulous and a team player with ability to work independently as well as in a team with minimum supervision
  • Good interpersonal and communication skills and self-confident in interacting with all levels within and outside the organization.

Knowledge, Skills and Abilities:

  • Excellent organizational and project management skills.
  • Team player and able to multitask
  • Solid business sense and analytic/critical-thinking skills
  • High eye for detail in formatting, accuracy, and message clarity across decks, reports, and leadership materials.

Education:

  • Bachelor's degree

IT:

  • Word: Advanced
  • Excel: Advanced
  • PowerPoint: Advanced
  • Outlook: Advanced

Language Skill:

  • English: Advanced
  • Local Language: Fluent
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Executive Assistant • Manila, 00, PH

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