GBS Office Procurement Assistant

Job Description

Specific Responsibilities

• At all times, comply with SGS Code of Integrity and Professional Conduct.
• Identify supplies / services to order, adequate products of suppliers / service providers, and segregate orders by the vendor to optimize shipping and requisition costs.
• Place order in Procurement system and initiate approval process.
• Supports the Customer Service Team in purchase order (PO) creations and distribution to vendors; ensure proper documentation has been received.
• Monitor the status of orders raised, inform the manager about delays, or other problems.
• Enter shipmemt information to initial payment, upon reception confrmed by the site.
• Complete other duties or tasks assigned by the Manager, General manager, or other leadership.
• At all times, comply with SGS Code of Integrity and Professional Conduct and with all SGS QHSE and HR policies and procedures. Ensure the work area in GBS is always clean and presentable.

Qualifications

• Bachelor’s degree required.
• 1-2 years data entry and/or accounting / billing / purchasing experience strongly preferred.
• Strong computer skills, proficiency in Microsoft Office applications, including Outlook, Word, and Excel.
• Good written and verbal communication skills in English (B2+).

Additional Information

The candidate must possess the following skills:

• Proficient in effectively prioritizing tasks to meet deadlines.
• Ability to work both collaboratively and independently, manage time effectively, and multitask.
• Detail-oriented with the ability to quickly learn new tools and technologies.
• Strong team player with the ability to collaborate efficiently in diverse work environments.
• High level of integrity and accountability.