The Administrative Assistant provides day-to-day administrative support for multiple senior-level executives. This role focuses on expense management, calendar coordination, meeting scheduling, and assist in streamlining administrative processes to ensure efficient team operations. The Administrative Assistant reports directly to the Senior Executive Assistant and works closely with executive leadership.
Key Responsibilities
Manage and reconcile expenses in a timely and accurate manner
Coordinate and maintain executive calendars, including prioritizing meetings and resolving scheduling conflicts
Schedule, organize, and support meetings for multiple executives, working with other assistants to coordinate schedules
Assist in streamlining and improving administrative processes to enhance team efficiency
Handle confidential and sensitive information with professionalism and discretion
Willing to work on night shift
Qualifications
Previous administrative or executive support experience preferred
Strong organizational and time management skills
Excellent communication and attention to detail
Ability to manage multiple priorities in a fast-paced environment
Proficiency with standard office and calendar management tools
When you join our team:
We’ll empower you to learn and grow the career you want.
We’ll recognize and support you in a flexible environment where well-being and inclusion are more than just words.
As part of our global team, we’ll support you in shaping the future you want to see
About Manulife and John Hancock
Manulife Financial Corporation is a leading international financial services provider, helping people make their decisions easier and lives better. To learn more about us, visit .
Manulife is an Equal Opportunity Employer
At Manulife/John Hancock, we embrace our diversity. We strive to attract, develop and retain a workforce that is as diverse as the customers we serve and to foster an inclusive work environment that embraces the strength of cultures and individuals. We are committed to fair recruitment, retention, advancement and compensation, and we administer all of our practices and programs without discrimination on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, religion or religious beliefs, creed, sex (including pregnancy and pregnancy-related conditions), sexual orientation, genetic characteristics, veteran status, gender identity, gender expression, age, marital status, family status, disability, or any other ground protected by applicable law.
It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will work with applicants who request a reasonable accommodation during the application process. All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Manulife/John Hancock policies. To request a reasonable accommodation in the application process, contact .
Working Arrangement
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