Executive Admin Assistant

This is a remote position.

Key Responsibilities:

• Provide high-level executive and administrative support to the Managing Director, including inbox and calendar management, meeting coordination, and document preparation.
  
• Draft, proofread, and format correspondence, reports, and presentations while maintaining confidentiality and professionalism.
  
• Support communication efforts by preparing newsletters, social media content, and organisational updates aligned with brand tone and values.
  
• Coordinate lead follow-ups, client communication, and CRM updates.
  
• Assist with event coordination, reporting, and preparation of business or grant documents.
  

Requirements

• Proven experience as an Executive Assistant, Virtual Assistant, or in a similar administrative role.
  
• Excellent written and verbal communication skills with strong attention to detail.
  
• Proficient in Google Workspace administration (Google Drive, Moodle or any LMS), Canva, and social media management.
  
• Experience in doing inbound/outbound calls
  
• Highly organised with the ability to prioritise tasks and manage competing deadlines.
  

Work Environment & Expectations

While this is a work-from-home position, it is important to note that this is a full-time role - not a freelance or flexible-hour arrangement. You will be expected to work a fixed shift and maintain a high level of professionalism and accountability, just as you would in an office environment.

✅ This role requires:

• Discipline and commitment to set working hours (strict shift times, not flexible).
  
• Use of time tracking software during work hours.
  
• Active participation in team and client calls with your camera ON.
  
• Consistent availability and responsiveness throughout your shift.
  
• Treating this as a long-term, full-time job - not a side gig or freelance task.
  

⏱ Payroll is processed bi-monthly.

We’re looking for someone who values structure, is dependable, and thrives in a role that provides consistency and clarity. If you’re seeking stability and a team that appreciates reliability, we’d love to hear from you.

Benefits

1. Monthly Salary: Php 35,000

2. Salary will be paid on a bi-monthly basis on the 15th and 30th or 31st of each month

3. You will be paid extra for overtime and Philippine public holidays

4. Probation: 6 months and after Probation

• 10 days annual leave credits
  
• 5 days of sick leave
  

5. HMO offered after 6-month probation

6. Eligible for 13th Month Pay after 30 days

7. Annual Salary Review

8. Laptop provided after 30 days

9. Permanent work-from-home role. You will have to use your own internet.

10. SHIFT TIMES: 6 AM to 3 PM Philippine time, Monday to Friday