Admin Specialist

Responsibilities

• Generate and distribute recurring and ad hoc reports to management and business stakeholders in accordance with established schedules.
• Extract data from designated systems and prepare reports using standard templates and reporting tools.
• Ensure reports are completed accurately, validated for completeness, and delivered within required deadlines.
• Maintain reporting calendars and monitor report distribution schedules to support management reporting needs.
• Compile data from multiple sources to produce standardized reports for operational and management use.
• Track report requests and ensure timely fulfillment of stakeholder requirements.
• Maintain reporting files, databases, and historical records for audit and reference purposes.
• Follow established reporting procedures and document updates to reporting processes as needed.
• Coordinate with internal teams to obtain required data and resolve data availability issues.
• Support administrative activities related to report generation, distribution, record keeping, and documentation.

Requirements

• 1–3 years of experience in an administrative, reporting, or data management role preferred.
• Proficient in Microsoft Excel, including Pivot Tables, VLOOKUP/XLOOKUP, and basic data manipulation.
• Experience with reporting tools, databases, or business systems is an advantage.
• Strong attention to detail and commitment to accuracy.
• Ability to manage multiple reports and meet strict deadlines.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to handle confidential information with professionalism and discretion.
• Willingness to work with recurring schedules and support management reporting requirements.
• Experience generating operational or management reports in a corporate environment.
• Knowledge of Power BI, Tableau, SAP, Oracle, or similar reporting systems is an advantage.
• Familiarity with KPI and performance reporting formats.
• Advanced Excel skills and report automation experience preferred.