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Administrative AssistantSGS • Muntinlupa, Metro Manila, Philippines
Administrative Assistant

Administrative Assistant

SGS • Muntinlupa, Metro Manila, Philippines
30+ days ago
Job description
Job Description

  • At all times, complies with SGS Code of Integrity and Professional Conduct.
  • Open Job Numbers, Process Invoicing, and Follow Up on Invoices (BOSS, SIR, SAT and/or SAP):
    • Register and open new job numbers in internal systems, ensuring all required information is complete.
    • Generate invoices and track payment status for each client, notifying relevant stakeholders of delays or issues.
    • Coordinate with the accounting department to resolve billing discrepancies or payment issues.
    • Prepare regular invoicing and workflow reports to maintain transparency and control.
  • Maintain Databases and Internal Systems (Pricelist in BOSS and /or SAP):
    • Regularly update product, service, pricing, and commercial condition information in internal systems.
    • Verify the accuracy and consistency of data to ensure it reflects actual business operations.
    • Coordinate with sales, finance, and operations teams to integrate relevant changes or updates.
    • Generate reports and data analyses as needed to support decision-making.
  • Manage and Archive Digital Documentation:
    • Organize and maintain digital documents systematically for easy access and retrieval.
    • Ensure compliance with internal storage policies and information confidentiality standards.
    • Collaborate with other teams to keep documentation up-to-date and remove duplicates or outdated information.

Qualifications

  • Bachelor’s degree in administration, Secretarial Studies, or similar.
  • Advanced proficiency in office tools (Excel, Outlook, PowerPoint, Word).
  • Advanced proficiency in Windows-based applications.
  • Good command of the English language (B2+)


Additional Information

Why SGS?

  • Global and very stable company, world leader in the TIC (Testing, Inspection and Certification) industry.
  • Flexible schedule and hybrid model.
  • SGS university and Campus for continuos learning options.
  • Multinational environment where you will work with colleagues from multiple continents.
  • Benefits platform.

Join Us: At SGS we believe in innovation, collaboration, and continuous improvement. We offer a supportive and inclusive work environment that encourages professional growth and personal development.

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Administrative Assistant • Muntinlupa, Metro Manila, Philippines

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