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Accounts Payable SpecialistStaff Domain Inc. • Pampanga or Cebu, 00, ph
Accounts Payable Specialist

Accounts Payable Specialist

Staff Domain Inc. • Pampanga or Cebu, 00, ph
27 days ago
Job type
  • Quick Apply
Job description
Job Description
Setup and Location: 9:00 AM - 6:00 PM EST (9:00 PM - 6:00 AM PHT)
Work Schedule: 1:00 PM to 10:00 PM
Employment Type: Full-time

Ready to do work that actually excites you?


We are seeking an Accounts Payable Specialist to take full ownership of the end-to-end A/P process, including invoice intake, coding, approval workflows, payment execution, and vendor management. This role is responsible for ensuring accurate, timely payments while maintaining strong financial controls and vendor relationships.
This role requires a proactive, ownership-driven mindset with a focus on accuracy, accountability, and continuous improvement.

What You’ll Do:

  • Own the full Accounts Payable (A/P) lifecycle from invoice receipt to reconciliation (invoice receipt → coding → approval → payment → reconciliation)
  • Process high volumes of vendor invoices accurately and efficiently
  • Ensure proper documentation and maintain a complete audit trail for all transactions
  • Maintain and update records within CRM systems (e.g., Pipeline) to align financial and vendor data
  • Assist in reconciling accounts and identifying discrepancies for resolution
  • Collaborate with internal teams to ensure smooth workflows and timely processing
  • Support inventory-related accounting processes, including tracking and reconciliation
  • Support month-end close by ensuring all invoices are recorded, reconciled, and properly accrued
  • Prepare and contribute to weekly Level 10 (L10) meetings by:
  • Reporting on key metrics
  • Identifying issues and risks
  • Highlighting aging changes, outstanding discrepancies, and process improvement opportunities
  • Prepare ad hoc reports and perform analysis as required
  • Review and code invoices to correct accounts and cost centers
  • Perform 2-way and 3-way matching where applicable
  • Identify discrepancies and resolve them prior to payment
  • Proactively identify and escalate issues such as approval delays, discrepancies, and vendor/customer non-responsiveness
  • Prepare and manage weekly payment runs
  • Ensure all payments are accurate and processed on schedule
  • Optimize payment timing to support cash flow management
  • Communicate with vendors regarding invoice discrepancies, payment status, and account reconciliation
  • Maintain accurate and up-to-date vendor records
  • Reconcile vendor statements and A/P subledger
  • Identify duplicate or erroneous payments
  • Support month-end close activities
  • Work within ERP systems (e.g., Infor CloudSuite or similar)
  • Maintain organized and accurate documentation
  • Follow SOPs and recommend process improvements
  • Ensure compliance with internal controls
  • Maintain a structured task tracking system (e.g., Excel or task tools) for daily, weekly, and recurring responsibilities
  • Ensure all work, tasks, and follow-ups are documented and trackable (no reliance on memory)
  • Ensure all assigned tasks, invoices, payments, and follow-ups are completed on time with no items left unresolved or untracked
  • Achieve On-Time A/P Payment Runs of ≥ 98–100%
  • Maintain Invoice Processing Accuracy of ≥ 99%
  • Ensure Invoice Processing Time is within ≤ 48–72 hours from receipt
  • Maintain near zero duplicate/error rate
  • Resolve vendor disputes within ≤ 3–5 business days
  • Ensure all A/P items are reconciled on time for month-end close
  • Be cross-trained in both Accounts Receivable (A/R) and Accounts Payable (A/P) processes
  • Provide operational flexibility and coverage during absences
  • Support continuous improvement across accounting workflows


Requirements

What You Bring
We are looking for someone who

  • 1–3+ years of experience in Accounts Payable or accounting support
  • Strong Excel and Microsoft 365 skills
  • Experience with ERP systems (Infor CloudSuite preferred)
  • Understanding of invoice processing and accounting principles
  • Strong attention to detail and organizational skills
  • Ability to manage multiple priorities independently
  • Strong verbal and written English communication skills




Benefits

Why You’ll Love Working Here

  • HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)
  • Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)
  • Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!



Requirements
What You Bring We are looking for someone who 1–3+ years of experience in Accounts Payable or accounting support Strong Excel and Microsoft 365 skills Experience with ERP systems (Infor CloudSuite preferred) Understanding of invoice processing and accounting principles Strong attention to detail and organizational skills Ability to manage multiple priorities independently Strong verbal and written English communication skills
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Accounts Payable Specialist • Pampanga or Cebu, 00, ph

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