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Facilities and Admin Assistant
Facilities and Admin AssistantQ2 HR Solutions - Group of Companies • Makati City, Metro Manila, Philippines
Facilities and Admin Assistant

Facilities and Admin Assistant

Q2 HR Solutions - Group of Companies • Makati City, Metro Manila, Philippines
5 days ago
Job type
  • Quick Apply
Job description

Job Summary / About the Job
At Q2 HR Solutions, we are looking for a highly organized and proactive Facilities and Admin Assistant (Front Desk & Office Operations) to support day-to-day office operations and ensure a professional workplace environment. This role is ideal for someone who is service-oriented, detail-focused, and thrives in a fast-paced corporate setting.

Key Responsibilities

  • Welcome and assist clients, visitors, and employees in a professional and friendly manner
  • Manage incoming calls, inquiries, and office communications
  • Maintain a clean, organized, and client-ready reception and workplace environment
  • Manage meeting room bookings and ensure room readiness (AV setup, supplies, cleanliness)
  • Handle incoming and outgoing mail, courier services, and document tracking
  • Maintain accurate records, filing systems, and administrative documentation
  • Monitor office supplies and pantry items; ensure timely replenishment
  • Coordinate with vendors and procurement for supplies and services
  • Support administrative tasks such as filing, data entry, and report preparation
  • Assist in workplace coordination, logistics, and internal events
  • Ensure compliance with records management, confidentiality, and office protocols

Qualifications

Education

  • Bachelor's degree in any related field (fresh graduates are welcome)

Experience & Skills

  • Strong communication and interpersonal skills
  • Highly organized, detail-oriented, and proactive
  • Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
  • Professional demeanor with strong customer service orientation
  • Ability to handle confidential information with discretion
  • Willing to work on-site

Benefits

  • Competitive salary
  • HMO coverage
  • Life insurance
  • Allowances
  • Convertible leaves

Why Join Us (Q2 HR Solutions)

  • Collaborative and people-centered work environment
  • Exposure to corporate office operations and workplace management
  • Opportunities for learning and career growth
  • A culture that values professionalism, service excellence, and efficiency
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Facilities and Admin Assistant • Makati City, Metro Manila, Philippines

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