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Plusforty
Executive Assistant - PH RemotePlusforty • Metro Manila, Philippines
Executive Assistant - PH Remote

Executive Assistant - PH Remote

Plusforty • Metro Manila, Philippines
30+ days ago
Job description
Overview We are a fast-growing US kombucha brand operating across wholesale, distributor, foodservice, and direct-to-consumer channels. We are seeking a highly organized and proactive Executive Assistant to become an extension of the founder and leadership team. This is a high-trust role designed to free up founder bandwidth by taking ownership of administrative, communication, and coordination tasks. Work Structure & Requirements Location : Remote. Exclusivity : This is a dedicated position; candidates must not have a concurrent full-time job to ensure responsiveness and availability for founder support. Profile : Ideal for someone calm, resourceful, and capable of bringing order to a fast-moving, founder-led environment. Key Responsibilities 1. Inbox & Communication Management Own daily inbox triage and email management, prioritizing urgent requests and flagging high-value communications. Draft replies for routine emails, distributor questions, and vendor follow-ups using pre-approved frameworks. Maintain follow-up reminders and task lists to ensure no deadlines or opportunities are missed. 2. Calendar & Scheduling Coordination Manage calendar scheduling for internal meetings, customer calls, and distributor check-ins. Coordinate invites, reschedules, and confirmations to reduce scheduling friction. Prepare daily and weekly briefs outlining priority meetings and required preparation. Assist with travel logistics and itinerary coordination when required. 3. Administrative & Operational Support Handle day-to-day admin, including distributor paperwork, insurance responses, and document organization. Support customer onboarding via Jotform and manage digital filing systems in Google Drive. Assist with QuickBooks admin prep, data entry, and light reporting tasks. 4. Task & Project Coordination Track founder to-dos and cross-functional action items across sales, operations, and marketing. Follow up with internal team members on deliverables and build SOPs for recurring workflows. Conduct research for vendors, events, and market opportunities. 5. Ambassador & Community Outreach Execute direct outreach to potential brand ambassadors and content creators in target US markets. Manage reply workflows for standardized messages and support recruitment of in-store demo talent. Track status across outreach pipelines and help nurture long-term advocate relationships. Required Skills & Experience Experience : Proven background as an Executive Assistant, Founder's Associate, or senior virtual assistant. Industry : Experience supporting CPG founders, ecommerce teams, or wholesale businesses is a major plus. Communication : Exceptional written and verbal English communication. Technical Proficiency : Familiarity with Google Workspace, Pipedrive, QuickBooks, Jotform, and Zapier. Attributes : Proactive mindset, strong organizational skills, and the ability to work with limited direction.
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Executive Assistant - PH Remote • Metro Manila, Philippines

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