Logistics Summary Rate: $7.00 - $8.00 USD per hour.
Hours: Part-time (with room for growth).
Shift: Pacific Timezone.
Mission: To act as the "Operational Engine" for Christen, bridging the gap between high-level admin, technical CRM management (Salesforce), and proactive marketing execution.
About the Role We are looking for a Proactive Executive Assistant who possesses a strong marketing perspective.
This role is not just about checking boxes; it’s about improving systems.
You will lead our migration from DonorPerfect to Salesforce , optimize our Asana workflows, and ensure our marketing engine (email, web, and social) runs with perfect consistency.
The ideal candidate is someone who is meticulously detail-oriented but never loses sight of the "big picture." You are a self-starter who doesn't wait for instructions—you identify competing priorities and proactively communicate to keep the business moving forward.
The Ideal Candidate You are a "Force Multiplier." You thrive on taking a messy process and turning it into a streamlined, automated funnel.
You are tech-savvy, design-conscious, and possess a work ethic that thrives on growth and excellence.
Core Responsibilities 1.
Salesforce & CRM Management (Priority) Migration: Lead the migration and onboarding process from DonorPerfect to Salesforce.
Maintenance: Act as the Salesforce administrator, ensuring data integrity, updating records, and managing client/donor onboarding.
Marketing Execution & Design Email Campaigns: Draft and manage monthly emails, ensuring all podcasts, announcements, and events are included.
You will align this content with the social media and web teams.
Web Management: Perform monthly refreshes of website content to reflect the latest events and news.
Networking Concierge: * Pre-event: Research networking opportunities, present them to Christen, and handle registrations and calendar blocking.
Post-event: Draft follow-up emails and ensure new contacts are added to the CRM.
Creative Support: Assist with social media content creation and data analytics, bringing a "great eye for design" to all assets.
Advanced Admin & Project Management Asana Mastery: You will be the internal expert in Asana, setting up projects and teaching Christen how to maximize the platform for efficiency.
Technical Admin: Create and optimize Google Forms, Excel spreadsheets, and complex reporting structures.
Inbox & Calendar Gatekeeping: Filter and organize emails into subfolders, flagging VIPs, and protecting Christen’s calendar from overlaps.
Expense Tracking: Monitor receipts and coordinate with the bookkeeper via Dropbox.
Non-Negotiables Salesforce Experience: Must have a proven track record of managing and/or migrating data within Salesforce.
Asana Expert: Deep experience in Asana and the ability to train others on its features.
Strategic Communication: Highly proactive.
If you have too much on your plate, you reach out to align on reprioritization before a deadline is missed.
Design Sensibility: A strong branding and marketing perspective; you know what "good" looks like.
Detail-Oriented Integrator: You catch the small errors but focus on the high-level perspective.
Preferences ( Bonus experience only ) Non-Profit Experience: Familiarity with the unique workflows and donor relations of the non-profit sector is a huge plus.
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Executive Assistant (With Marketing experience) | Remote | PH-Based | Pacific Timezone (PST) • Davao City, Davao Del Sur, PH
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