Executive Assistant

This is a remote position.

About the Role

A growing health and wellness business is looking for a highly organized and proactive Executive Assistant to join their team on a part-time remote basis. This is a dynamic all-in-one role supporting both the day-to-day administrative needs of the business and its growth and marketing objectives. You will work directly with the business owner and play a key role in driving client bookings managing communications and keeping operations running smoothly.

Requirements

Key Responsibilities

Lead Generation & Sales

• Respond to and engage with Instagram DMs from potential clients
  

• Proactively engage with local community accounts to increase brand visibility
  

• Nurture inbound leads and follow up consistently to convert inquiries into bookings
  

• Track lead activity and maintain an organized pipeline
  

Marketing & Content

• Manage and send MailChimp email campaigns including promotional and reactivation sequences
  

• Set up and maintain ManyChat automation flows for lead capture and engagement
  

• Schedule and publish social media content using provided materials from the business owner
  

• Create and edit graphics and promotional materials using Canva
  

Administration & Operations

• Manage client bookings and appointment coordination
  

• Handle general inbox and communication management on behalf of the owner
  

• Assist with basic accounting and administrative tasks as needed
  

• Maintain organized digital records and support day-to-day business operations
  

Required Skills & Qualifications

• Prior experience in a virtual assistant executive assistant or similar remote support role
  

• Strong written English communication skills with a professional yet personable tone
  

• Experience with social media management particularly Instagram engagement and DM handling
  

• Hands-on experience with MailChimp or similar email marketing platforms
  

• Familiarity with Canva for content creation and design
  

• Ability to manage multiple tasks independently with minimal supervision
  

• Reliable internet connection and a suitable home office setup
  

Preferred Qualifications

• Experience in the health wellness fitness or allied health industry
  

• Working knowledge of MindBody or Cliniko practice management software
  

• Familiarity with ManyChat or other chatbot/automation tools
  

• Experience with GoHighLevel or Zapier for workflow automation
  

• Background in lead nurturing client sales or business development
  

What We Are Looking For

We are looking for someone who is self-motivated resourceful and genuinely invested in helping a small business grow. The ideal candidate is not just a task-executor but a proactive partner who takes initiative follows through without needing to be micromanaged and brings a positive can-do attitude to every interaction with clients.

Required Skills:

Key Responsibilities Lead Generation & Sales Respond to and engage with Instagram DMs from potential clients Proactively engage with local community accounts to increase brand visibility Nurture inbound leads and follow up consistently to convert inquiries into bookings Track lead activity and maintain an organized pipeline Marketing & Content Manage and send MailChimp email campaigns including promotional and reactivation sequences Set up and maintain ManyChat automation flows for lead capture and engagement Schedule and publish social media content using provided materials from the business owner Create and edit graphics and promotional materials using Canva Administration & Operations Manage client bookings and appointment coordination Handle general inbox and communication management on behalf of the owner Assist with basic accounting and administrative tasks as needed Maintain organized digital records and support day-to-day business operations Required Skills & Qualifications Prior experience in a virtual assistant executive assistant or similar remote support role Strong written English communication skills with a professional yet personable tone Experience with social media management particularly Instagram engagement and DM handling Hands-on experience with MailChimp or similar email marketing platforms Familiarity with Canva for content creation and design Ability to manage multiple tasks independently with minimal supervision Reliable internet connection and a suitable home office setup Preferred Qualifications Experience in the health wellness fitness or allied health industry Working knowledge of MindBody or Cliniko practice management software Familiarity with ManyChat or other chatbot/automation tools Experience with GoHighLevel or Zapier for workflow automation Background in lead nurturing client sales or business development What We Are Looking For We are looking for someone who is self-motivated resourceful and genuinely invested in helping a small business grow. The ideal candidate is not just a task-executor but a proactive partner who takes initiative follows through without needing to be micromanaged and brings a positive can-do attitude to every interaction with clients.

Required Education:

Bachelors Degree

Employment Type : Full Time
Experience: years
Vacancy: 1
Hourly Salary Salary: 6 - 6