At EY youll have the chance to build a career as unique as you are with the global scale support inclusive culture and technology to become the best version of you. And were counting on your unique voice and perspective to help EY become even better too.
Please find the job description for EA Role:
The associate (ESS and admin services) would be required to work in a team environment in delivering the secretarial needs of the GDS PH office senior management team such as diary management calendar management travel management documentation tool support and other administrative requirements that may arise on need basis.
Essential Functions of the Job:
The primary role and responsibility of this position will be to work in a team environment and deliver ESS and admin services including but not limited to
Diary Management - Provide support to the project team members on maintaining and managing key project meetings and the meeting location
Calendar Management - Maintaining project teams calendar to showcase all key events that needs to be planned.
Meetings Management - Working closely with the project teams and other stakeholders in scheduling/organizing the meeting or conference call.
Travel Management - Support the project team members in booking the travel ticket
Workshop or Area visit Plan - Provide assistance in planning the agenda for workshops/area visits by handling the logistics of stay food and printing etc.
Documentation - Recording the minutes of the meeting with clear emphasis on the key action points from the meeting. Maintaining the project database and eRoom to ensure all documentations are captured and organized for ease of access.
Training Management - Provide support in setting up training by sending out invites enabling cut-off point for training sessions issuing confirmations and/or offering alternative dates. Supplement delegates with correct pre-work and sessions
Tool Support and administration Administrative support on various internal/external tools used across EY office
Data Processing and administration - Data capture processing and administration of business information
Transcription - Business Transcription of recorded meetings events conference etc.
Administration and organization
Enjoys problem solving
Able to prioritize effectively
Strong project management skills
Comfortable using IT database systems
Interpersonal skills
Excellent written and oral communication skills
A strong team player who is comfortable working collaboratively with others Must be able to work virtually and independently
Able to be diplomatic when dealing with clients
Flexibility
Respond well to deadlines and work outside of normal hours when required
Comfortable working on a number of activities concurrently Able to work in a rapidly changing environment and prioritize accordingly
Key attributes
Professional and diplomatic communicator
Quality focused and takes pride in paying attention to detail
Location- Philippines
To Qualify for the role you must have:
- Candidate must possess at least a 2-year vocational or Bachelors/ College Degree any field
- Minimum of 2 years working experience specializing in Executive Assistance/ Secretary/ Administrative Assistant is preferred but not required.- Customer Service experience working with multiple stakeholders or equivalent
- Proficient in MS Office Applications
- Fluent in the German language
- Above average English communication skills both written and spoken
- Ability to handle multiple executives priorities and deadlines
- Open to work in a Hybrid setup with a minimum of 2 days working on site
- Ability work in a fast-paced environment
- Good interpersonal skills problem solving and critical thinking skills
Required Experience:
IC
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