Make your next big career move by applying as KMC Solutions' next EXECUTIVE SUPPORT OFFICER – OFFICE OF THE CEO!
Executive Services Officer I Executive Support & Administrative Operations I Onsite
Ensures seamless executive operations and high-level administrative support by managing communications, calendars, reporting, and event coordination, enabling senior leaders to focus on strategic priorities.
Why This Role Matters
In this role, you will directly support the effectiveness of senior leadership by ensuring smooth day-to-day operations, organized communication flows, and well-executed executive initiatives. This position is critical in maintaining operational efficiency, strengthening internal coordination, and enabling leadership to drive business outcomes. You will play a key role in executive productivity, organizational alignment, and professional representation of the company.
What You’ll Be Doing:
Executive Support & Administrative Management
• Provide high-level administrative support including drafting emails, memos, and executive communications
• Manage and maintain accurate records, reports, and documentation
• Handle expense reporting, including credit card liquidation and reimbursement processes
• Prepare presentations and reports for executive use
Calendar, Communication & Coordination
• Manage executive calendars, prioritizing critical appointments and sensitive matters
• Organize meetings, send reminders, and coordinate logistics including catering when needed
• Act as the primary point of contact among executives, employees, clients, and external partners
• Ensure timely and accurate information flow across stakeholders
Events, Meetings & Travel Management
• Plan and execute EXECOM meetings, strategic sessions, and leadership events
• Arrange travel itineraries, accommodations, and transportation logistics for executives
• Take meeting minutes and generate post-meeting reports and summaries
• Welcome and screen visitors, ensuring professional and efficient handling of inquiries\
Reporting, Tools & Process Support
• Generate reports and dashboards to provide insights on key business metrics
• Manage CRM tools such as HubSpot and maintain data accuracy
• Support coordination with departments during client visits and events
• Assist in training administrative staff on company policies and best practices
What You Bring
Experience
• At least 3–5 years of experience as an Executive Assistant or in a similar role supporting senior leadership
Core Skills
• Executive support and stakeholder coordination
• Organizational and time management excellence
• Written and verbal communication skills
• Event planning and execution
• Analytical thinking and problem-solving
Tools / Systems
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace
• Experience with ERP systems and CRM tools (e.g., HubSpot)
• Familiarity with reporting and dashboard tools
Education / Certifications
• Bachelor’s degree in Business Administration, Marketing, or a related field
Nice-to-Have
• Experience supporting C-level executives
• Background in multi-department coordination and client engagement
• Strong attention to detail with a proactive and solutions-oriented mindset
• Ability to handle confidential information with professionalism and discretion
Work Setup
• Must be willing to work onsite
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