OR Coordinator

OR COORDINATOR

HYBRID

TFC - BGC

Job Summary:

The OR Coordinator is responsible for the collection, listing, review, reconciliation, and archiving of Official Receipts (ORs). The role ensures that OR submissions are complete and that documents are valid according to company policies, taxation laws, and US GAAP standards. The Coordinator will also prepare reconciliation files, send reminders to vendors for outstanding receipts, and prepare documents for audits.

Key Responsibilities:

1. Collection and Listing of Official Receipts:

o Collect and list all Official Receipts (ORs) received.

o Ensure that OR submissions are complete and accurate.

2. Review and Validation:

o Review ORs for accuracy and compliance with company policies, taxation laws, and US GAAP standards.

o Validate the authenticity and completeness of each OR.

3. Reconciliation:

o Prepare reconciliation files for ORs received compared to payment data.

o Identify and resolve any discrepancies in OR and payment records.

4. Archiving:

o Archive ORs in an organized and secure manner.

o Maintain accurate and up-to-date records of all ORs.

5. Vendor Follow-Up:

o Send regular reminders to vendors for outstanding ORs using macro tools.

o Follow up with vendors to ensure timely submission of ORs.

6. Audit Preparation:

o Prepare documents and files required for internal and external audits.

o Ensure that all records are readily available and comply with audit requirements.

Qualifications:

Education:

o Graduated with a university degree in a related discipline and a recognized professional accounting profession.

Experience:

o Experience with OR management and reconciliation preferred.

Skills:

o Thorough understanding of Philippines Accounting and Taxation Standards and Practices.

o Proficiency in Microsoft Office, particularly Excel.

o Sound knowledge of SAP design and functionalities; familiarity with a computerized environment is required.

o Excellent communication skills and fluency in English.

o Strong analytical and problem-solving skills.

o Effective organizational and time management skills.