Hiring Company Overview:
ArchEn Technologies, Inc., a wholly owned subsidiary of San Miguel Corporation, serves as SMC's dedicated engineering and construction arm. Specializing in a wide array of services, ArchEn covers Architectural Design, Engineering Design, and Construction Management for enterprises across various sectors.
Qualifications:
• Educational Background: Bachelor’s degree in Human Resources, Business Administration, Accounting, or related field
• Certification: Certified Human Resource Associate (CHRA) Certification is an advantage
• Work Experience: At least 1–3 years of experience in timekeeping, payroll, or HR support, and experience with attendance systems or HRIS is an advantage.
• Skills & Knowledge: Proficient in Microsoft Excel and data entry. Detail-oriented and organized
• Location Requirement: Must be willing to work full-time on-site across different project locations.
Job Summary:
The Timekeeper is responsible for accurately recording, monitoring, and maintaining employee attendance, working hours, leave, and overtime records. This role ensures compliance with company policies and labor regulations, supports payroll processing, and provides timely attendance reports. The Timekeeper plays a critical role in maintaining workforce productivity and ensuring accurate compensation.
Duties and Responsibilities:
1. Attendance Monitoring & Recording
- Record daily attendance using timekeeping systems (biometric, manual logs)
- Monitor employee log-ins/log-outs, tardiness, undertime, and absences.
- Validate attendance discrepancies (missing logs, incorrect entries).
- Coordinate with supervisors to confirm attendance irregularities.
- Maintain organized and updated attendance records.
- Ensure accurate and complete tracking of employee time and attendance.
2. Payroll Support
- Provide accurate attendance data for payroll processing.
- Prepare and submit timekeeping reports for payroll deadlines.
- Calculate hours worked, overtime, night differential, and holiday pay.
- Verify leave usage and ensure proper documentation is submitted.
- Coordinate with Payroll/HR for corrections and adjustments.
- Ensure compliance with government labor laws and company policies.
3. Leave Administration
- Manage employee leave records accurately.
- Track employee leave credits (VL, SL, etc.).
- Process leave applications and ensure proper approval.
- Update leave balances in the system.
- Record leave without pay (LWOP) and monitor abuse or trends.
- Provide leave reports to HR and management when required.
4. Reporting & Documentation
- Deliver accurate attendance reports and analysis.
- Generate daily, weekly, and monthly attendance reports.
- Prepare summaries of absenteeism, tardiness, and overtime usage.
- Maintain historical attendance and payroll-related records.
- Support audits by providing necessary documentation.
- Ensure confidentiality and security of employee records.
5. Compliance & Policy Implementation
- Ensure adherence to company policies and labor standards.
- Enforce attendance policies and report violations.
- Ensure compliance with labor regulations regarding working hours.
- Assist in updating timekeeping procedures and guidelines.
- Orient employees on timekeeping policies when needed.
- Recommend process improvements for efficiency.
6. Operational Support
- Assist in monitoring daily site operations and work progress.
- Coordinate material requisition, delivery, and inventory tracking.
- Support workforce coordination and ensure resources are available as needed.
7. Proponent Coordination
- Liaise with suppliers, subcontractors, and external partners for project requirements.
- Assist in resolving site-related concerns and operational issues.
- Ensure timely coordination of requests, approvals, and updates among the Proponent.