HR Coordinator

About StaffHero

StaffHero connects businesses with highly skilled remote professionals to help them scale efficiently and cost-effectively. We provide comprehensive workforce solutions, including recruitment, onboarding, training, payroll, compliance, and workforce management. Our mission is to help organizations build high-performing teams while delivering an exceptional employee experience.

Position Overview

StaffHero is seeking a highly organized and detail-oriented HR Coordinator to support the day-to-day operations of the Human Resources department. This role is responsible for coordinating onboarding, maintaining employee records, supporting HR processes, ensuring compliance, and serving as a point of contact for employee inquiries.

The ideal candidate is proactive, resourceful, and passionate about creating a positive employee experience while ensuring HR processes run efficiently.

Key Responsibilities

• Coordinate new hire onboarding, orientation, and offboarding activities.
• Maintain accurate employee records, HR documentation, and personnel files.
• Prepare employment letters, contracts, and other HR-related documents.
• Assist with benefits administration, payroll coordination, and employee data updates.
• Monitor employee compliance requirements, including required documentation and policy acknowledgments.
• Respond to employee inquiries regarding HR policies, benefits, and employment matters.
• Support recruitment activities by coordinating interviews, background checks, and onboarding requirements.
• Maintain HRIS, ATS, and employee databases with accurate information.
• Assist with employee engagement initiatives, training coordination, and performance review processes.
• Generate HR reports and support audits, compliance reviews, and special projects.
• Collaborate with Payroll, Operations, Recruiting, and leadership to support workforce initiatives.

Qualifications

Required

• Experience in Human Resources, HR Administration, HR Coordination, or a related role.
• Strong knowledge of HR processes and employee lifecycle management.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• High attention to detail and ability to maintain confidentiality.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace.
• Experience working with HRIS, ATS, or payroll systems.
• Ability to work independently in a remote environment and manage multiple priorities.

Preferred

• Experience supporting remote or distributed teams.
• Knowledge of payroll administration, benefits coordination, and employment compliance.
• Experience with HR platforms such as BambooHR, Rippling, ADP, Gusto, Paychex, or similar systems.
• Bachelor's degree in Human Resources, Business Administration, Psychology, or a related field.
• HR certification (PHR, SHRM-CP, or equivalent) is a plus.

What Success Looks Like

• Employee records are accurate, complete, and up to date.
• New hires experience a smooth and efficient onboarding process.
• HR documentation and compliance requirements are consistently maintained.
• Employee inquiries are handled promptly and professionally.
• HR processes are organized, efficient, and support a positive employee experience.

Work Arrangement

• Full-Time
• Remote
• Reliable internet connection and dedicated workspace required
• Availability during designated business hours