Procurement Administrator

Job Description

This is a remote position.

We are looking for a Procurement Administrator to provide administrative support across tendering functions. This role is responsible for preparing and distributing tender documentation, following up on responses, maintaining quotation registers and spreadsheets, and supporting day-to-day business operations.

Key Responsibilities

Construction Tendering & Administration

• Assist with the preparation and co-ordination of construction tenders.
  
• Prepare and issue scopes of work and requests for quotations to subcontractors and suppliers.
  
• Follow up on quotations and maintain communication with subcontractors during the tender process.
  
• Chase and collate inward tender submissions and supporting information.
  
• Maintain quotation registers, tender records and project databases.
  
• Assist with cost build-ups, pricing schedules and tender documentation.
  
• General administration and document management associated with estimating and project delivery.
  

Requirements

• Experience working in procurement and doing administrative tasks is preferred.
  
• Experience in construction, estimating, administration, or marketing is preferred.
  
• Proficient in Microsoft Word, Excel and general computer systems.
  
• Strong organisational and administration skills.
  
• Excellent written and verbal communication.
  
• Ability to manage multiple tasks and meet deadlines.
  
• Experience with CRM systems is desirable.
  
  
  

Benefits

Work Environment & Expectations

While this is a work-from-home position, it is important to note that this is a full-time role—not a freelance or flexible-hour arrangement. You will be expected to work a fixed shift and maintain a high level of professionalism and accountability, just as you would in an office environment.

✅ This role requires:

• Discipline and commitment to set working hours (strict shift times, not flexible)
  
• Use of time tracking software during work hours
  
• Active participation in team and client calls with your camera ON
  
• Consistent availability and responsiveness throughout your shift
  
• Treating this as a long-term, full-time job—not a side gig or freelance task
  

⏱ Payroll is processed bi-monthly.

We’re looking for someone who values structure, is dependable, and thrives in a role that provides consistency and clarity. If you’re seeking stability and a team that appreciates reliability, we’d love to hear from you.

Benefits

1. Monthly Salary: Php35,000

2. Salary will be paid on a bi-monthly basis on the 15th and 30th or 31st of each month

3. You will be paid extra for overtime and Philippines public holidays

4. Probation: 6 months and after Probation

10 days annual leave credits

5 days of sick leave

5. HMO Offered after 6-month probation

6. 13th Month Pay after 30 days

7. Annual Salary Review

8. Laptop provided after 30 days

9. Permanent work-from-home role. You will have to use your own internet.

10. SHIFT TIMES: 9:00 AM to 6:00 PM Philippine time, Monday to Friday

Requirements
Completion of a diploma or an equivalent combination of relevant experience and/or education and training. Minimum 2 years demonstrated working experience within the Australian Residential or Construction Industry (REQUIRED) or Victorian Residential Building Industry administering new home / project building contracts. Demonstrated thorough knowledge of Victorian Building Contracts is desirable. Demonstrated ability to effectively plan and organize, showing initiative excellent time management skills and strong attention to detail with limited supervision. Excellent interpersonal and written communication skills and project standards with the ability to draft formal correspondence, as well as build and maintain effective working relationships with key stakeholders. Strong degree of problem-solving skills in addition to the provision of sound judgment when decision-making is required. Excellent computer skills and competency in a range of software packages including Microsoft Office suite, Data Build, & Click Home, or any CRM tool. Job Complexity, Skills & Knowledge: Analytical and problem-solving skills Organizational skills Consultation and guidance skills Detail-oriented Numeracy Being tech-savvy Ability to work together