Bookkeeper • Virtual Assistant

🌟 WE ARE HIRING: BOOKKEEPER VA

Bring order to the numbers that keep a US business running.
Every account you reconcile and every report you prepare gives a US-based client the clean, accurate financials they need to make confident decisions. At OLIVIA, you are not just keeping books. You are keeping businesses on solid ground.

⏰ Part-Time to Full-Time depending on client assignment
💰 $693 - $866 / month | Independent Contractor
📩 Response time: We review every application carefully and will update you on your status within 2 weeks.

ABOUT OLIVIA
OLIVIA Professional Solutions is a leading VA staffing agency that trains and places virtual assistants with home care agencies across the United States. Our VAs power recruitment, scheduling, intake coordination, social media, and bookkeeping, making sure our clients always have the right caregivers for the seniors who depend on them. When you join OLIVIA, you join a team that invests in your training and your growth.

ABOUT THE ROLE
We are seeking a highly skilled VA Bookkeeper to support a client with ongoing bookkeeping and corrective accounting work. You will maintain accurate financial records, support payroll and billing, and help prepare financial dashboards. This is hands-on, detailed work that may include long-form corrective or catch-up projects, so it rewards strong attention to detail, solid US bookkeeping experience, and confidence with complex financial records.

WHAT YOU WILL DO
Maintain and reconcile books in QuickBooks. Manage Accounts Payable and Accounts Receivable. Support select full-cycle bookkeeping tasks. Assist with payroll and billing preparation. Help prepare financial reports and dashboards. Take on detailed and corrective bookkeeping projects as needed. Ensure accuracy, consistency, and compliance with US accounting standards.

WHAT WE ARE LOOKING FOR
Bookkeeping experience (required). Proven experience handling AP, AR, and some full-cycle bookkeeping. High proficiency in QuickBooks (required). Comfort with detailed, long-form, and corrective accounting tasks. Strong organizational skills and attention to detail. The ability to work independently and meet deadlines.

NICE TO HAVE
An accounting degree (strongly preferred). Experience working with insurance.

TOOLS YOU WILL USE
QuickBooks Online, plus standard collaboration and reporting tools.

🚫 IMPORTANT: Please do not apply unless you are QuickBooks Online certified. This is a firm requirement for this role.

MINIMUM SYSTEM REQUIREMENTS

Computer
📌 Operating System: Windows 10 / Windows 11 or latest macOS.
📌 CPU: Windows: Intel i5 (8th Gen+) or AMD Ryzen 5+; Apple/MacBook: Intel i5+ or Apple M1 chip or newer (M2, M3, etc.).
📌 Memory: 8 GB+ (16 GB ideal for multitasking).
📌 Storage: 256 GB SSD/HDD.

Internet, Primary Connection
📌 Download and Upload: Minimum 85 Mbps each, verified via live speed test at the IT System Check.
📌 Type: DSL or Fiber.
📌 Ownership: home-owned/in-house DSL, Fiber, or Cable.
📌 Recommended Plan: at least 150 Mbps advertised, since Philippine ISP plans often deliver below the advertised rate, so this margin reliably clears the 85 Mbps minimum.
📌 Connection: Wired (Ethernet) recommended for the check; WiFi is acceptable if it meets the threshold at test time.

Internet, Backup Connection
📌 Download and Upload: Minimum 50 Mbps each, verified via live speed test.
📌 Recommended Plan: at least 100 Mbps advertised (e.g., LTE pocket WiFi or hotspot) to reliably clear the 50 Mbps minimum.
📌 Acceptable Options: home WiFi from major providers (e.g., Smart, Globe), a strong 5G/LTE data hotspot (prepaid or postpaid) via a mobile phone, or an LTE antenna-type router.

Backup Power
📌 Acceptable Sources: gas or diesel generator; high-powered inverter (at least 300 watts, laptops only); or a heavy-duty power bank (minimum 120,000 mAh, laptops only).
📌 Duration: must power both computer and internet for 8 to 9 hours to cover a full shift during outages.

Peripherals and Workspace
📌 Headset & Microphone: USB noise-cancelling set (e.g., Logitech H390 or equivalent).
📌 Camera: 720p minimum, 1080p recommended for Zoom/Google Meet. A quiet, well-lit workspace with no heavy background noise.

READY TO JOIN US?
Fill out the quick application form and attach your resume. Your next chapter with OLIVIA starts here.