Administration Coordinator

To support the day-to-day operations, managing documentation, maintaining accurate CRM records and proactively progressing outstanding actions with doctors and practices.

This is a varied role requiring someone who can work confidently across multiple areas of the program and adapt quickly depending on business needs.

Key Responsibilities

• Process potential candidate applications, ensuring all required information and documentation is complete. Identify and fast track quality applicants effectively.

• Administration - prepare, review and process contracts and documentation.

• Maintain accurate records in HubSpot and SharePoint – including notes, tasks and pipeline stages.

• Make outbound calls to both practices and candidates.

• Coordinate interviews and meetings and meet with potential candidates.

• Manage deadlines and follow-up requirements effectively and autonomously.

• Be comfortable in varied tasks and prioritise each day effectively.

• Escalate issues appropriately.

Skills & Experience

• Confident and professional on the phone and in email.

• Strong administration and document-processing skills with exceptional attention to detail.

• Strong organisational and follow-up skills.

• Highly proactive, self-motivated and autonomous.

• Versatile and adaptable, with the ability to work across multiple functions and priorities.

• Comfortable switching between administration, candidate processing, phone-based follow-up, CRM work and general program support.

• Previous experience in sales, recruitment or another fast-paced client-facing environment would be highly regarded.

• Experience using HubSpot is highly desirable.