Accounts Payable Administrator

POSITION OVERVIEW

Job Title : Accounts Payable Administrator

Job Type : Permanent

Location : Manila, Philippines (Remote / Hybrid when required)

Hours : 18 : 00 – 03 : 00 Monday to Friday (Night work)

Remuneration includes Night Shift allowance.

This position will support our USA / UK division and requires working with the USA / UK and South African finance teams. Due to the position supporting the USA.

Role Purpose

Accounts Payable Administrator for our USA and UK division.

The role of the Shared Services Finance team is to provide strong financial support to management and robust challenges within the business, enabling the Group Financial Controller to report the monthly performance to the ELT and shareholders. The finance team will also ensure a strong financial control environment exists, and proactively support / police the adherence to the company policies and procedures whilst encouraging continuous improvement.

Personal attributes

The successful candidate will be enthusiastic, confident and have a flexible approach to work. They should be able to demonstrate good organizational skills including the ability to multi-task, prioritize work under pressure and complete within deadlines. They should be able to communicate effectively with non-finance people in a friendly and courteous manner, establishing and maintaining good working relationships with Clients and colleagues at all levels. The job requires the ability to work well as part of a team but also independently using their own initiative where appropriate. The candidate will be actively encouraged to develop their career at BYC Aqua a MCI Company and given the necessary support to achieve progression. Ultimately, the success of this will be determined by the candidates’ willingness, ability, and approach.

POSITION RESPONSIBILITIES

Key Tasks and Responsibilities :

• Maintain the Supplier Masterfile across all entities, including amendments & additions and ensure accuracy and integrity of data.
• Manage the Accounts Payable shared inboxes, ensuring email correspondence is dealt with in an efficient and timely manner.
• Post and scan supplier invoices onto the Finance system in a timely manner. Add descriptive narrative as required to aid the Finance Business Partners perform their analysis effectively.
• Match supplier invoices to purchase orders and resolve queries where necessary.
• Produce weekly suggested payment runs and send out for approval.
• Generate approved payment runs, send to Treasury for payment and email out remittance advices.
• Loading payments on Online Banking Portal for the signatories to approve.
• Perform periodic supplier statement reconciliations to ensure data integrity.
• Manage the supplier query process.
• Ensure VAT compliance on supplier invoices.
• Own Accounts Payable integrity and reporting, including managing the outstanding creditors.
• Assist Finance team members with the production of working capital management and cash reporting.
• Updating the daily bank transactions
• Weekly nominal reviews to identify anomalies, accruals & prepayments.
• Assist with supporting month-end schedules & reports.
• Other ad-hoc activities

CANDIDATE QUALIFICATIONS

Minimum Qualifications :

Experience :

Desirable

CONDITIONS OF EMPLOYMENT

COMPENSATION DETAILS

WANT AN EMPLOYER THAT VALUES YOUR CONTRIBUTION?

We believe that hard work should pay off, so we make sure that our compensation is competitive. Standard starting compensation is commensurate with experience.

PHYSICAL REQUIREMENTS

This job operates in a professional office environment. While performing the duties of this job, the employee will be largely sedentary and will be required to sit / stand for long periods while using a computer and telephone headset. The employee will be regularly required to operate a computer and other office equipment, including a phone, copier, and printer. The employee may occasionally be required to move about the office to accomplish tasks; reach in any direction; raise or lower objects, move objects from place to place, hold onto objects, and move or exert force up to forty (40) pounds.

REASONABLE ACCOMMODATION

Consistent with the Americans with Disabilities Act (ADA) it is the policy of MCI and affiliates to provide reasonable accommodation when requested by a qualified applicant or employee with a disability unless such accommodation would cause undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment. If reasonable accommodation is needed, please contact Kate Murph, Vice President of Human Resources,