Executive Assistant

Geco Asia is Hiring!

We are seeking a highly organized, proactive, and professional Executive Assistant to provide dedicated support to the CEO. This role requires a resourceful individual who can effectively manage executive schedules, coordinate high-level meetings, handle confidential information, and ensure seamless day-to-day operations.

As a trusted partner to the CEO, you will play a critical role in supporting strategic initiatives, facilitating communication across stakeholders, and helping drive organizational efficiency.

Key Responsibilities

• Manage and maintain the CEO's complex calendar, appointments, and travel arrangements.

• Coordinate internal and external meetings, including scheduling, logistics, agenda preparation, and meeting minutes.

• Act as a primary point of contact between the CEO and internal/external stakeholders.

• Screen and prioritize emails, phone calls, and correspondence on behalf of the CEO.

• Prepare reports, presentations, business documents, and executive-level communications.

• Handle confidential and sensitive information with the highest level of discretion.

• Track action items and follow up with key stakeholders to ensure timely completion.

• Assist in planning executive meetings, leadership events, and company functions.

• Support administrative and operational projects as assigned by the CEO.

• Perform general executive and secretarial duties to ensure the efficient functioning of the CEO's office.

Qualifications

• Bachelor's degree in Business Administration, Management, Communications, or a related field preferred.

• Minimum of 5 years of experience in a Secretarial, Executive Assistant, or similar executive support role.

• Proven experience supporting C-level executives, preferably a CEO or senior leadership team.

• Exceptional organizational and time-management skills with strong attention to detail.

• Excellent verbal and written communication skills.

• Ability to multitask, prioritize competing demands, and work in a fast-paced environment.

• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

• High level of professionalism, discretion, and integrity.

• Ability to work independently while maintaining strong collaboration with teams and stakeholders.