Executive Assistant to Chief Executive Officer

About the Company

Ardent World, Inc. (AWI) is a health and beauty company behind the trusted brands Moringa-O² and Gluta-C, distributed nationwide and in international markets. AWI is part of a group of companies spanning personal care, wellness, and retail services. You will work directly with the Managing Director, at the center of a dynamic, multi-brand business.

The Role

We are looking for a senior-level Executive Assistant to serve as the Managing Director's high-trust partner managing her professional calendar, communications, meetings, travel, and key projects, plus selected private-office matters (personal scheduling, records, and household administration).

This role suits an experienced EA who is exceptionally organized, discreet, and genuinely tech-savvy someone who embraces new tools, including AI assistants.

What You'll Do

Executive & Business Support

• Manage the Managing Director's calendar, meetings, travel, correspondence, and day-to-day priorities.
• Coordinate with department heads and external stakeholders, and follow through on key action items and deadlines.
• Handle confidential business and selected personal matters with discretion.

Reports & Business Analysis

• Prepare management reports, presentations, trackers, and executive summaries.
• Consolidate and analyze information from different departments to support management discussions and decision-making.
• Conduct research and prepare comparisons or recommendations as needed.

Financial & Administrative Coordination

• Assist with selected financial matters such as budgets, expenses, reimbursements, payment requests, and supporting documents.
• Coordinate with Finance and other departments to monitor financial requirements involving the Managing Director's office.
• Help organize and summarize financial information for management review.

Business Development & Special Projects

• Support research on potential business opportunities, partnerships, suppliers, and other initiatives.
• Prepare initial information, presentations, or comparisons for the Managing Director's review.
• Coordinate meetings and follow-ups with potential partners and help monitor special projects.

Travel & Events

• Plan end-to-end domestic and international travel: flights, hotels, ground transport, visas, itineraries, and expense documentation.
• Support off-sites, conferences, dinners, and special occasions, including guest coordination and reservations

Private-Office Administration

• Manage selected personal scheduling and appointments, keeping business and personal calendars conflict-free
• Maintain secure, well-organized records (documents, renewals, subscriptions, policies) and coordinate trusted service providers
• Handle all personal and family matters with absolute discretion, using secure, approved tools; a comprehensive NDA applies

What We're Looking For

• 5+ years as an Executive Assistant supporting a C-level executive, business owner; family-office or private-office experience is a strong advantage.
• Excellent written and spoken English; able to draft board-level correspondence. Filipino fluency is also preferred.
• Proven mastery of complex calendars, international travel logistics, and juggling multiple projects without dropping details.
• Truly computer-savvy: fluent in Microsoft 365 (Outlook, Excel, PowerPoint, Teams), cloud storage, and task-management tools and quick to self-learn new software and AI tools (e.g., Copilot, ChatGPT, Claude) without waiting to be trained.
• High emotional intelligence, maturity, and calm under pressure; anticipates needs and thinks several steps ahead
• Impeccable discretion, treats confidentiality as non-negotiable

Why Join

• Work directly with the owner of an established multi-brand group with exposure to marketing, operations, finance, and international expansion in one seat
• A long-term, high-trust position with real influence over how the office runs

Work Setup

Full-time, on-site in Makati, with occasional flexibility required around travel periods and time-sensitive matters.