AU Recruitment Admin Support

Role: AU Recruitment Admin Support

Benefits

• Salary: 55K-60K
• Leave: 16 days PTO
• Public Holidays: 10 days paid p.a.
• Bonus: Included as part of salary package
• Shift: Day Shift – AEST (Monday to Friday, 9:00am – 5:30pm AEST)
• Location: Work from home, Full-Time

Job Brief

Remotee is seeking an experienced Admin and Recruitment Support specialist for our client, an Australian recruitment company. This full time (FT) role is 40 hours per week, during Australian business hours 9am-5pm AEST. Offering the flexibility of working-from-home (WFH) and a market leading salary package + paid leave + bonuses.

This is a fast-paced, multi-functional role supporting administration, recruitment, marketing, and compliance. We’re looking for someone highly organized, proactive, reliable, and confident working across multiple systems and stakeholders.

Mandatory Requirements

• At least 2 years previous experience in recruitment admin, HR admin, or high-volume admin support.

• At least 2 years previous experience with compliance and onboarding for recruitment.

• High level of proficiency with LinkedIN/ LinkedIN Recruiter.

• High level of proficiency with Bullhorn. ATS and CRM.

• Previous experience working with international clients, AUS, US or UK.

• Strong attention to detail and organizational skills

• Excellent written and spoken English.

• Confidence speaking to clients and candidates over the phone.

• Ability to manage multiple tasks and deadlines

• Comfortable working across multiple systems

Ideal Candidates

• Previous experience in an Australian recruitment agency environment

• Familiarity with Astute

Systems & Tools You'll Use

• Bullhorn (CRM)

• Astute

• Referoo

• Aircall

• ReMake (CV formatting tool)

• Canva

• LinkedIn

• Microsoft Office (Excel, Word, PowerPoint)

Responsibilities

General Administration

• Manage LinkedIn activity for a senior team member

• Respond to daily internal admin queries

• Answer incoming calls via Aircall

• Take minutes in weekly company meetings

• Track internal events (EOFY awards, birthdays, anniversaries, team recognition)

• Raise and follow up system tickets (Bullhorn / Astute)

• Support internal requests (employment letters, account confirmations, super follow-ups)

• Attend team meetings and align on priorities

Recruitment Admin & Compliance

• Format candidate CVs using ReMake

• Conduct reference checks (phone + Referoo)

• Complete VEVO checks and validate visa information in Astute

• Maintain and update candidate records in Bullhorn (BH)

• Manage onboarding support and troubleshooting

• Handle time-sensitive onboarding queries

• Send and update Confirmation of Assignment details

• Track compliance items (police checks, references, NUR forms)

• Manage job ad postings and updates

• Maintain Care Team inbox and candidate communication

• Support temp placement approvals and documentation

• Prepare employment verification letters

Marketing Support

• Send new starter “get to know you” communications

• Create basic graphics using Canva

• Assist with presentations

• Manage testimonials and website updates

• Support internal campaigns (e.g. Life Saver of the Month)

• Prepare welcome packs for new starters

Reporting, Compliance & Analytics

• Prepare monthly compliance and placement reports

• Generate reports from Astute and Bullhorn Analytics

• Track team and individual targets

• Produce client and internal performance reports

• Support compliance tracking and approvals

• Assist with data accuracy and system integrations


What's on offer?

• Long-term remote role supporting a leading Australian recruitment business.
• Join an elite recruitment-only staffing brand built around quality, training and performance.
• Competitive salary with guaranteed annual reviews.
• Monthly training with industry leader Humescope.
• Work with high-quality Australian agency clients and experienced recruitment consultants.
• Annual top performer awards, including trips to Australia.
• Company hardware provided.
• Fast-paced, supportive and growth-focused team.
• Genuine career growth.