AP/AR Specialist

Onnyt Global, a provider of accounting and back-office support to the Property Management industry, is seeking an experienced and detail-oriented AP/AR Specialist to join our growing accounting team. This position combines Accounts Payable and Accounts Receivable responsibilities, playing a vital role in ensuring the accuracy and timeliness of invoice processing, billing, collections, and account reconciliations across multiple client associations.

The AP/AR Specialist will manage daily operational tasks in PSI, Vantaca, and StrongRoom, handle vendor and unit owner payments, and maintain precise financial records. This position requires strong analytical skills, a proactive approach to resolving discrepancies, and effective communication with property managers, attorneys, vendors, and homeowners. As part of our dynamic global accounting team, you will contribute to maintaining financial integrity and supporting smooth operations across all client-managed communities.

Key Responsibilities

Perform daily PSI reviews and maintain accurate tracking updates; handle Vantaca action items such as bank returns, charge additions, fee waivers, refunds, and missing payment resolutions; initiate A/R account reviews and address unit owner (UO) concerns raised by CSR; update PSI Tracker and monitor daily account status changes; update IBB accounts weekly and ensure accuracy of balances; prepare and issue monthly billing statements for client associations; maintain and update AR tracking sheets for billing statements and AR aging; process ACH enrollments, cancellations, and payment reallocation requests; acquire attorney approval for payments from accounts in collection and record corresponding transactions; adjust AR aging negative balances and ensure proper ledger reconciliation; set up assessments and manage collection turnovers; establish or update late fee rules based on association requirements; communicate with Unit Owners (UOs) regarding account status, callbacks, or payment concerns; update ledgers for the attorney's office and assist in coordination of collection activities; onboard new homeowner (HO) balances and ensure accurate account postings; order and distribute coupon books per unit owner or association; record and process transponder checks and other miscellaneous payments; sort and organize scanned documents such as bank statements, notices, and payment records; handle exclusive lockbox processes including bank lockbox exceptions and imports; assist in year-end tasks such as ordering coupon books by association and preparing account summaries.

On the payables side: process full-cycle accounts payable invoices in StrongRoom, including intake, coding, approval routing, and submission to accounting systems; accurately process and review multi-line invoices requiring detailed allocations and analysis; monitor and process recurring invoices such as utilities, insurance, and vendor contracts to ensure accuracy and timely posting; track and flag unposted invoices for end-of-month accruals and reporting purposes; investigate and resolve invoice discrepancies, duplicate entries, or incorrect amounts to maintain accurate records; communicate professionally with vendors to resolve payment and contract issues.

Also collaborate with property managers, attorneys, vendors, and internal teams to ensure prompt and accurate processing of AP and AR activities.

Qualifications

Bachelor's Degree in Accounting, Finance, or related field;
3+ years of relevant experience in Accounts Payable, Accounts Receivable, or general accounting;
Strong knowledge of AP and AR processes, including invoice processing, billing, and collections procedures;
Proficiency in accounting or property management systems (PSI, Vantaca, and/or StrongRoom preferred);

Excellent communication, organization, and analytical skills;

Strong attention to detail and accuracy in financial recordkeeping;

Ability to multitask and meet deadlines in a fast-paced environment;

Work Set-Up

• Night shift: ~9 PM–6 AM PHT (aligned to U.S. Central Time)
• HYBRID for Baguio
• ONSITE for Cebu and Davao

Compensation & Benefits

• Competitive salary commensurate with experience
• Night differential pay
• HMO health coverage (add details if applicable)
• Opportunities for continued education, CPA support, and professional advancement
• Stable, long-term remote engagement with a growing U.S. company