Accounting Collections Specialist (With Paralegal Background)

Position Overview – The Accounting Collections Specialist supports the financial operations of a portfolio of community association clients by assisting mainly with Collections processing for all clients. This position will also support accounts receivable, accounts payable and monthly financial statement production for a select group of clients. This role serves as the accounting team's primary liaison for assigned communities, responding to inquiries from Boards of Directors, homeowners, community managers, and vendors. The Accounting Collections Specialist plays a critical role in ensuring timely, accurate, and transparent financial reporting while maintaining strong internal controls and service standards.

Key Responsibilities

Collections:

• Oversee the collections process for all clients
• Prepare late notices, warning letters, and payment plans when necessary.
• Support delinquency tracking and coordinate with collections partners as directed.
• Review attorney status reports and prepare collection report, upload to portal and Sharepoint.

Accounts Receivable Support:

• Post and reconcile homeowner assessment payments, including lockbox, ACH, and online payments.
• Assist with assessment billing cycles, special assessments, and late fee processing.
• Support delinquency tracking and coordinate with collections partners as directed.
• Research and resolve homeowner account inquiries and discrepancies.

Accounts Payable Support:

• Review, code, and process vendor invoices in accordance with association budgets and approval policies.
• Respond to vendor inquiries regarding payment status and account balances.
• Maintain organized and accurate invoice and vendor records.

Financial Statement Production:

• Provide Assist with month-end close processes for assigned associations.
• Prepare supporting schedules, bank reconciliations, and general ledger entries.
• Support the preparation of monthly financial statements in accordance with industry standards and management agreements.
• Review financial reports for accuracy and escalate variances or irregularities to senior accounting staff.

Client & Internal Support:

• Serve as the accounting point of contact for assigned communities.
• Respond to Board, resident, and vendor financial inquiries in a timely and professional manner.
• Collaborate closely with community managers to ensure alignment between operational and financial activity.
• Support audits, tax preparation, and year-end close activities as requested.

Compliance & Process Improvement:

• Adhere to internal controls, accounting policies, and regulatory requirements.
• Identify opportunities to improve efficiency, accuracy, and service delivery within accounting workflows.
• Maintain confidentiality of association and homeowner financial information at all times.
  

Qualifications

Bachelor's Degree in Accounting, Finance, or related field;
Preferably with Paralegal Background
3+ years of relevant experience in Accounts Payable, Accounts Receivable, or general accounting;
Strong knowledge of AP and AR processes, including invoice processing, billing, and collections procedures;
Proficiency in accounting or property management systems (PSI, Vantaca, and/or StrongRoom preferred);

Excellent communication, organization, and analytical skills;

Strong attention to detail and accuracy in financial recordkeeping;

Ability to multitask and meet deadlines in a fast-paced environment;

Work Set-Up

• Night shift: ~9 PM–6 AM PHT (aligned to U.S. Central Time)
• HYBRID for Baguio
• ONSITE for Cebu and Davao

Compensation & Benefits

• Competitive salary commensurate with experience
• Night differential pay
• HMO health coverage (add details if applicable)
• Opportunities for continued education, CPA support, and professional advancement
• Stable, long-term remote engagement with a growing U.S. company