Bookkeeper / Accounting Specialist

The Bookkeeper / Accounting Specialist will be responsible for supporting and maintaining the organization's day-to-day accounting operations, with primary responsibility for bookkeeping, general ledger activities, accounts payable and receivable, bank reconciliations, tax compliance, payroll support, and month-end closing.

The role requires a hands-on accounting professional who can maintain accurate financial records, identify and resolve discrepancies, manage accounting documentation, and coordinate effectively with internal teams and external stakeholders.

Key Responsibilities:

General Accounting & Bookkeeping

• Maintain accurate and timely accounting records and general ledger entries.
• Record and process day-to-day financial transactions, including receipts, disbursements, adjustments, and journal entries.
• Perform account reconciliations and investigate discrepancies or unusual transactions.
• Prepare and maintain supporting schedules for balance sheet and income statement accounts.
• Assist with month-end and year-end closing activities.
• Ensure accounting records are complete, accurate, properly documented, and readily available for review or audit.

Accounts Payable & Receivable

• Manage and monitor accounts payable and accounts receivable transactions.
• Review and process supplier invoices, payment requests, customer payments, and other supporting documents.
• Monitor outstanding receivables and coordinate collection follow-ups when necessary.
• Coordinate with Procurement and Operations regarding vendor payments, disbursements, and payment schedules.
• Reconcile AP/AR balances and investigate outstanding or unreconciled items.

Bank & Cash Reconciliation

• Perform regular reconciliation of bank accounts, credit cards, petty cash, and other cash-related accounts.
• Match deposits, collections, payments, and disbursements against accounting records and bank statements.
• Investigate and resolve reconciling items, discrepancies, duplicate postings, and timing differences.
• Maintain accurate cash and cash equivalent records.

Tax Compliance

• Prepare and assist with timely filing of applicable BIR tax returns and compliance requirements.
• Support the preparation of VAT, withholding tax, percentage tax, and other applicable tax filings.
• Maintain tax-related schedules, documentation, and supporting records.
• Monitor filing deadlines and coordinate with the Head of Accounting to ensure compliance with Philippine tax regulations.

Payroll Support

• Assist with payroll processing and reconciliation.
• Prepare and verify payroll-related computations and supporting schedules.
• Assist in the computation and processing of statutory contributions, including SSS, PhilHealth, and Pag-IBIG.
• Coordinate with HR or payroll service providers regarding payroll-related requirements and discrepancies.

Reporting & Audit Support

• Prepare financial reports, schedules, reconciliations, and accounting summaries as requested by the Head of Accounting.
• Provide supporting documents and schedules for internal and external audits.
• Maintain organised accounting records, invoices, receipts, and other financial documentation.
• Assist in identifying process gaps and implementing improvements to accounting controls and workflows.

Systems & Process Improvement

• Maintain accounting workflows and documentation within the organisation's systems.
• Assist in the transition and maintenance of financial workflows through ClickUp or similar platforms.
• Support the implementation and improvement of accounting processes as the business grows.
• Adapt to new accounting, payroll, and workflow management systems as required.

Qualifications:

• Bachelor's degree in Accountancy, Accounting Technology, Financial Management, or a related field.
• At least 3-4 years of relevant experience in general accounting, bookkeeping, or a similar role.
• Hands-on experience in general accounting, bank reconciliation, AP/AR, and month-end closing.
• Working knowledge of Philippine tax compliance and BIR filing requirements.
• Experience with payroll processing and statutory contributions is preferred.
• Strong understanding of accounting principles and financial documentation.
• High attention to detail and accuracy.
• Strong organizational and time-management skills.
• Able to work independently and manage multiple accounting deadlines.
• Strong written and verbal communication skills.

Technical Skills

Required:

• Microsoft Excel and/or Google Sheets
• Accounting software such as QuickBooks Online, Xero, SAP, or similar ERP/accounting systems
• Google Workspace

Preferred / Willing to Learn:

• ClickUp or similar workflow management platforms
• BIR eFPS and online filing systems
• HR/payroll platforms such as EoR, People Matters, or similar systems

Key Competencies

• Accounting Accuracy – Maintains accurate financial records and ensures transactions are properly supported and reconciled.
• Attention to Detail – Able to identify discrepancies and resolve accounting issues promptly.
• Integrity & Confidentiality – Handles sensitive financial and employee information responsibly.
• Ownership & Accountability – Takes ownership of assigned accounting processes and follows through on deadlines.
• Communication – Coordinates effectively with internal departments, vendors, and other stakeholders.
• Organization & Time Management – Manages multiple accounting activities and regulatory deadlines effectively.
• Adaptability – Comfortable working with evolving processes, systems, and business requirements.
• Problem Solving – Investigates discrepancies and identifies practical solutions to accounting and process issues.