Executive Assistant

Job Description

About the Role

The company is seeking an experienced, highly capable Executive Assistant to support its CEO. This is a senior-level partnership role, not a traditional administrative position.

The ideal candidate will develop a strong understanding of the CEO’s priorities, exercise independent judgment, and serve as a trusted extension of the executive office. This person should bring professionalism, discretion, operational awareness, and the ability to communicate confidently with senior leaders, clients, and business partners.

Candidates should have proven experience supporting senior executives or US-based clients and demonstrate the ability to manage responsibilities proactively in a fast-paced environment.

Key Responsibilities

• Manage a high-volume inbox and calendar with strong judgment, prioritizing critical matters and independently handling routine items.
  

• Develop a deep understanding of executive priorities and proactively identify urgent, important, or time-sensitive matters.
  

• Support daily business operations with operational insight rather than simply completing assigned tasks.
  

• Coordinate meetings, scheduling, and logistics across multiple time zones.
  

• Represent the CEO professionally in communications with clients, partners, and internal stakeholders.
  

• Maintain strict confidentiality when handling sensitive information.
  

• Use AI tools and business software, including Google Workspace and Excel, to improve efficiency and productivity.
  

• Communicate clearly and diplomatically, ensuring important decisions and updates reach leadership at the right time.
  

Requirements

Required Qualifications

• Proven experience as an Executive Assistant supporting a senior executive or US-based client.
  

• Excellent spoken and written English with a natural, professional, and confident communication style.
  

• Demonstrated career stability and success in previous roles.
  

• Working knowledge of AI tools, Google Workspace, and Excel.
  

• Strong organizational skills, judgment, discretion, and the ability to work independently.
  

• Professional presence and confidence when communicating with executive leadership.
  

Hiring Process

The hiring process includes an initial qualification review, a skills-based assessment, and interviews with the team. This process is designed to ensure the opportunity is a strong fit for both the candidate and the company.

Location & Schedule

Location: Remote — open to candidates based in the Philippines or Latin America

Schedule: Full-time, Monday–Friday, 8:00 AM–5:00 PM Eastern Time (US)

Compensation: Competitive and based on experience

How to Apply

Please submit your resume along with a brief note describing your experience supporting senior executives or US-based clients, as well as any professional references you can provide.

Perks

• Career growth opportunities
  

• Paid time off
  

• Birthday half-day leave
  

• Monthly internet subsidy
  

• Professional development opportunities
  

• Performance bonuses and incentives
  

Requirements
Previous sales experience, preferably in commercial services, facilities, restoration, cleaning, or a related industry