Purchasing Coordinator

We are seeking an experienced, reliable, and detail-oriented Purchasing Coordinator to handle the daily purchasing and order coordination process. This is a hands-on purchasing role, not a management position. The ideal candidate has strong experience with purchase orders, vendor coordination, order expediting, and construction or building materials.

Key Responsibilities

• Review approved quotations and prepare purchase orders (POs).
• Ensure purchase orders accurately match approved quotations.
• Send orders to vendors and review vendor sales orders.
• Compare quotations, purchase orders, and vendor sales orders for accuracy.
• Verify materials, sizes, quantities, specifications, and finishes before orders are approved.
• Identify discrepancies and communicate with vendors to resolve issues.
• Follow up with vendors regarding order status, production, and delivery schedules.
• Track expected delivery dates and communicate updates to the installation team.
• Maintain accurate purchasing and order records.
• Notify management of delays, changes, discrepancies, or other purchasing issues.
• Use QuickBooks for purchasing-related tasks and records.

Qualifications

• 3+ years of direct purchasing experience.
• Previous experience as a Purchasing Coordinator.
• Hands-on experience ordering materials and expediting orders.
• Strong knowledge of purchase orders, quotations, and vendor sales orders.
• Excellent vendor coordination and follow-up skills.
• QuickBooks experience.
• Construction or building-material purchasing experience preferred.
• Fluent spoken and written English.
• Excellent attention to detail and accuracy.
• Strong communication, organizational, and problem-solving skills.
• Able to identify discrepancies and ask questions rather than make assumptions.
• Able to follow established procedures and work independently.
• Honest, dependable, accountable, and reliable.
• Stable employment history.
• Available for a full 40-hour workweek during required U.S. business hours.
• Reliable high-speed internet, computer, and backup internet/electricity.

Ideal Candidate

The ideal candidate is someone who personally handles the day-to-day purchasing process—creating POs, checking orders, coordinating with vendors, tracking deliveries, and resolving discrepancies.