Real Estate Virtual Assistant 20956

Role: Real Estate Virtual Assistant
Priority Location: Worldwide (LatAm Philippines South Africa)
Working Hours: Monday-Friday 40hrs/week 9AM-5PM US Eastern Time
Target Start Date: ASAP (Urgent Hiring)

The final offer is at the clients discretion and will depend on the candidates interview result skills and experience.

About the Company:

A U.S.-based corporate housing provider that specializes in sourcing and managing fully furnished housing for companies government agencies insurance claimants and construction teams working on out-of-state or temporary projects.

About the Role:

The Real Estate Virtual Assistant is responsible for managing the client and property lifecycle from the moment a property is identified through lease signing move-in occupancy and move-out. You will serve as the primary coordinator between:

• Property owners / landlords
• Clients / subtenants
• Internal team members
• Vendors and inspectors

Your role is critical in ensuring a smooth professional and reliable experience for both landlords and clients.

Key Responsibilities:

Property Coordination & Leasing

• Coordinate and schedule property showings between landlords and clients
• Communicate with landlords regarding availability lease terms and requirements
• Assist with preparing and sending lease agreements and addendums
• Coordinate lease signing between StayNarami landlords and clients
• Track lease status and ensure all documents are completed and signed properly

Client Onboarding & Move-In Coordination

• Schedule move-in inspections and coordinate access with landlords and clients
• Ensure all move-in requirements are completed prior to occupancy
• Provide clients with move-in instructions and property information
• Ensure utilities furnishings and services are properly coordinated

Client Support & Ongoing Relationship Management

• Serve as the primary point of contact for clients during their stay
• Handle client requests questions and issues in a professional and timely manner
• Coordinate with landlords to resolve maintenance issues
• Track and follow up on maintenance and service requests
• Ensure high client satisfaction and professional communication at all times

Landlord & Vendor Coordination

• Communicate regularly with landlords regarding lease terms access and
• maintenance
• Coordinate vendors such as cleaners inspectors and maintenance personnel
• Schedule property visits inspections and service appointments

Administrative & CRM Management

• Maintain accurate records of all properties clients leases and communications
• Update CRM systems spreadsheets and internal tracking tools
• Manage scheduling using Google Calendar or similar tools
• Maintain organized documentation of all lease agreements and related files

Qualifications & Skills:

• Minimum 3 years of experience as a Real Estate Virtual Assistant
• Must currently work in real estate virtual assistance or have recent experience
• Strong experience with lease coordination scheduling and client communication
• Excellent written and spoken English
• Strong organizational and multitasking skills
• Ability to work independently and manage multiple properties and clients
• Strong attention to detail

Preferred/Nice to Have:

• Experience working with property managers landlords or corporate housing companies
• Experience coordinating lease agreements and move-ins
• Experience using CRM systems Google Workspace and property management tools
• Experience supporting U.S.-based real estate businesses

Required Experience:

Junior IC

Employment Type : Full Time
Experience: years
Vacancy: 1