Billing, Invoicing & Field Payroll Coordinator (Remote)

Job Description

This is a remote position.

What We Do

At Outsource Access, we help fast-growing engineering, construction, and field service firms keep their financial pipelines moving and completely accurate. We don't just audit daily timesheets and process invoices—we make sure every billable field hour is captured, job costs are perfectly aligned, and project revenue flows without delays or discrepancies.

How You’ll Make a Difference

• Driving Daily Timekeeper Compliance: Audit daily timecards for ~25 field inspectors and engineers with eagle-eyed precision, proactively following up to ensure same-day compliance and mathematically sound submissions.
  

• Unlocking Billable Revenue & Job Costing: Translate raw field time, site notes, overtime, and reimbursable expenses into precise billable service lines and project job codes that maximize revenue capture.
  

• Streamlining Client Invoicing Pipelines: Assemble complete draft invoice packages backed by clean time entries and expense documentation, resolving contract threshold discrepancies before final sign-off.
  

• Ensuring Flawless Payroll Preparation: Compile fully audited, finalized timesheet summaries aligned with base pay, overtime, and field allowance policies to safeguard smooth payroll execution.
  

Requirements

Is This You?

• A Detail-Obsessed Auditor: You hold a background in accounting support, bookkeeping, or billing—ideally in field services—and you have an instinct for catching hidden errors in time entries, rates, and site logs.
  

• A Confident & Proactive Communicator: You are comfortable making direct follow-up calls and sending crisp messages to field staff, technicians, and Project Managers to firmly enforce daily deadlines.
  

• A Spreadsheet Power User: You navigate Microsoft Excel and Google Sheets effortlessly using advanced formulas, VLOOKUP/XLOOKUP, and Pivot Tables to reconcile complex financial data.
  

• Tech-Savvy: You adapt effortlessly to cloud-based timekeeping platforms (like Deltek), ERP systems, QuickBooks Online, and digital communication tools.
  

• Your Home Office: You operate from a private, quiet, and secure dedicated workspace equipped with a high-performance computer setup, dual monitors, high-speed fiber internet, and reliable power backups.
  

Benefits

Why You’ll Love Being Part of the OAmazing Team

You’re not just taking a job — you’re stepping into a role where your growth, security, and peace of mind actually matter. Here is the total package we’ve built for you:

Your Wellness & Security

Health & Wellness — Covered: You get comprehensive HMO coverage with a top provider so you can focus on work without worrying about medical bills.

Security for the “What Ifs”: Our Group Life Insurance benefit gives you added protection — because your future (and your family’s) deserves a safety net.

Time to Recharge — Guilt-Free: We support your well-being with paid leave credits that allow you to rest, reset, and show up as your best self — at work and at home.

Support You Can Count On: We take care of all government-mandated benefits, so everything is handled properly and on time.

Your Financial Rewards

Performance Incentives: Bring results — and you’ll see it rewarded. Simple as that.

Premium Pay: When you put in the time, we honor it. You receive Overtime Pay for extra miles and Night Differential for supporting the team during late hours.

13th Month Pay: A well-earned bonus to celebrate the results of your year’s effort.

Requirements
Is This You? A Detail-Obsessed Auditor: You hold a background in accounting support, bookkeeping, or billing—ideally in field services—and you have an instinct for catching hidden errors in time entries, rates, and site logs. A Confident & Proactive Communicator: You are comfortable making direct follow-up calls and sending crisp messages to field staff, technicians, and Project Managers to firmly enforce daily deadlines. A Spreadsheet Power User: You navigate Microsoft Excel and Google Sheets effortlessly using advanced formulas, VLOOKUP/XLOOKUP, and Pivot Tables to reconcile complex financial data. Tech-Savvy: You adapt effortlessly to cloud-based timekeeping platforms (like Deltek), ERP systems, QuickBooks Online, and digital communication tools. Your Home Office: You operate from a private, quiet, and secure dedicated workspace equipped with a high-performance computer setup, dual monitors, high-speed fiber internet, and reliable power backups.