Procurement & Admin Services Intern

Description

The Procurement & Admin Services Intern is embedded directly into active operational projects as a junior team member through our structured Coach-In Pipeline Program. Operating within an Agile Generalist department model across multi-site facilities in Makati Mabalacat and Angeles you will shadow and assist Procurement & Admin Services Specialists in executing end-to-end supply chain facilities and statutory compliance functions. This role is designed to build high operational maturity isolating enterprise purchasing risk driving vendor SLA governance and serving as a direct talent pipeline for a full-time Procurement & Admin Services Specialist position.

Responsibilities & Duties:

1. Sourcing & Supply Chain Execution:

• Support the vendor competitive bidding process and assist with processing Purchase Requisitions (PR) into Purchase Orders (PO) via Jira Service Desk adhering to SLA turn-around time.
• Facilitate vendor vetting and vendor selection alongside business requesters.
• Maintain and update the enterprise central vendor database for accurate records.

2. Vendor Management & SLA Governance:

• Track vendor on-time delivery metrics against the departmental SLA targets.
• Support receiving QA inspections at site hubs and assist in tracking Service Level Credits or contractual penalties for vendor defaults.

3. Facilities & Day-to-Day Workspace Reliability:

• Participate in routine site walk-throughs to measure and log workplace satisfaction touchpoints (HVAC lighting cleanliness seating comfort).
• Assist in tracking seat occupancy metrics and hot-desking allocations across multi-site locations.

4. Statutory Compliance & Regulatory Support:

• Log and format PEZA forms and gate passes for asset transits.
• Maintain Privacy Impact Assessment (PIA) tracking sheets to ensure strict compliance with National Privacy Commission (NPC) requirements.
• Organize document filings for multi-LGU compliance including Mayors Permits FSICs and Sanitary Permits.

Requirements

• Currently pursuing a Bachelors Degree in Supply Chain Management Business Administration Industrial Engineering Real Estate/Facilities Management or a related field requiring academic On-the-Job Training (OJT).
• Proficient in MS Excel / Google Sheets
• Strong written and verbal English communication skills for cross-departmental coordination and vendor interactions.
• Demonstrated detail-orientation high accountability and enthusiasm.

Educational Requirements & Certifications:

• Active enrollment in an accredited University or Higher Education Institution (HEI) requiring an OJT/Internship unit.
• Valid endorsement letter and Memorandum of Agreement (MOA) from the academic institution.

Benefits

• PAID INTERNSHIP
• FLEXIBLE SCHEDULE
• ONSITE (Clark Pampanga)

Required Experience:

Intern

Employment Type : Intern
Experience: years
Vacancy: 1