Admin Assistant | Finance/Marketing - Xero and Shopify Experience | WFH

Job Description

Setup and Location: WFH

Work Schedule: 7:00 AM – 4:00 PM Br | 5:00 AM – 2:00 PM PHT

Employment Type: Full-time

Ready to do work that actually excites you?

We are seeking a detail-oriented Administrative & Marketing Assistant to support documentation, financial coordination, and digital marketing activities. The role involves managing invoices, maintaining accurate records, and enhancing online presence through retail updates and social media engagement. This position is critical for

ensuring operational efficiency and driving cohesive communication across administrative and marketing functions.

What You’ll Do

You’ll be the kind of person who:

• Generate and distribute invoices to customers, ensuring accuracy and timely delivery.
  
• Perform data entry and cross-reference information across job worksheets and databases.
  
• Prepare, proofread, and send business documents (e.g., contracts, reports) to stakeholders.
  
• Allocate and track purchase invoices, reconciling them with purchase orders and payments.
  
• Coordinate purchase orders and supplier transactions to facilitate seamless procurement processes.
  
• Monitor accounts receivable, follow up on overdue payments, and update payment records.
  
• Update product listings, pricing, and content on e-commerce or retail platforms.
  
• Create, schedule, and publish social media content to boost brand visibility and engagement.
  

Requirements

What You Bring

We’re looking for someone who:

• Bachelor’s degree in Business Administration, Marketing, Finance, or a related field.
  
• 3+ years of experience in administrative support, accounts coordination, or digital marketing.
  
• Proficiency in QuickBooks, Microsoft Excel, and document management tools (e.g., Adobe Acrobat, Google Drive).
  
• Familiarity with e-commerce platforms (e.g., Shopify, WooCommerce) and social media management tools (e.g., Hootsuite, Canva).
  
• Basic understanding of accounts payable/receivable processes and purchase order systems.
  
• Strong organizational skills to manage multiple tasks, deadlines, and data sets accurately.
  
• Excellent written communication skills for drafting documents and social media content.
  

Benefits

Why You’ll Love Working Here

• HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)
  
• Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)
  
• Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!
  
  

Let’s Talk

If you’re thinking “this sounds like me”—it probably is. Click apply. We can’t wait to meet you.

Requirements
Non-Negotiable Skills & Experience Shopify Expertise: Proven hands-on experience managing and operating a D2C store on the Shopify platform. Klaviyo Proficiency: Hands-on experience creating, segmenting, and sending marketing campaigns using Klaviyo or a similar email platform. Google Analytics: Competency in using Google Analytics (preferably GA4) to monitor performance and extract actionable insights. Other Skills Required Aligned with company’s values – Tech Savvy, Entrepreneurial and Clever; Passionate about consumer electronics and smart-home technology; Results-oriented with a proven track record of exceeding revenue targets; Highly self-motivated with a bias for action and data-driven decision-making; Excellent communication, organisation, and time-management skills; Experience collaborating with external marketing agencies and 3PL partners; Canva or Photoshop skills for supporting EDMs and promotions preferred; Canva experience is looked up favourably, as there will be some asset creation/adjustments required to support the page maintenance of the Shopify store and creation of EDM campaigns in Klaviyo. Proficiency in Microsoft Excel for internal reporting purposes highly favoured.