Executive Assistant - 20678

Executive Assistant

Work Hours: Monday to Friday, 9:00 AM – 5:00 PM PST
Pay Range: $1,400 - $1,800/mo (varies based on skill set and experience level)
Location of Search: Philippines
Work Location: Remote

About the Company

Our client is a fast-growing consumer products company specializing in high-performance, clean, vegan body, skin, and haircare products. They are passionate about creating innovative products while building efficient operations that support continued growth.

They are seeking a highly organized Executive Assistant to provide both business and personal support, with the majority of responsibilities focused on executive and business operations.

Role Overview

We are seeking a highly resourceful, proactive, and technically savvy Executive Assistant to serve as a right-hand partner to a business owner across multiple growing businesses and ventures.

This is not a traditional Executive Assistant role. In addition to executive support, this person will use AI, automation, and digital tools to build systems, streamline operations, support business growth, and increase leadership productivity.

The ideal candidate has a strong builder and operator mindset—someone who can take ownership of priorities, identify opportunities for automation, turn ideas into practical solutions, and quickly learn new technologies as business needs evolve.

Key Responsibilities

Executive & Business Support

• Manage calendars, meetings, travel, correspondence, follow-ups, and competing priorities
• Track projects, action items, deadlines, and initiatives across multiple businesses
• Prepare reports, research, presentations, documentation, and executive briefings
• Coordinate with clients, retail accounts, partners, vendors, and internal/external teams
• Act as a proactive right-hand partner who creates structure and helps leadership focus on high-value priorities

AI, Automation & Business Systems

• Build and maintain AI-powered workflows, automations, knowledge bases, assistants, and business systems
• Identify repetitive processes that can be streamlined using AI and automation
• Automate workflows across CRM, reporting, research, email, follow-ups, documentation, and task management
• Build or optimize AI agents for areas such as customer service, content, research, and internal operations
• Connect and improve business systems using tools such as Zapier, Make, n8n, Airtable, Notion, or similar platforms

Sales, Marketing & Growth

• Support and optimize CRM, sales pipelines, reporting, outreach, follow-up sequences, and account management processes
• Help automate sales operations, including deal tracking, account setup, purchase orders, and sales documentation
• Support email marketing, social media, digital campaigns, influencer/ambassador programs, and content workflows
• Assist with e-commerce, websites, online sales channels, and new business initiatives
• Use AI and no-code/low-code tools to help launch and scale new projects, systems, and digital solutions

Required Qualifications

• 3+ years of experience supporting founders, executives, or business owners across executive support and/or business operations
• Advanced proficiency with AI and hands-on experience building AI-powered workflows, automations, assistants, or business systems
• Experience with automation tools such as Zapier, Make, n8n, or similar
• Strong CRM, spreadsheet, reporting, project management, and business systems experience
• Excellent English communication, organization, critical thinking, and problem-solving skills
• Highly proactive, resourceful, technically adaptable, and comfortable working independently
• Experience with sales operations, e-commerce/CPG, marketing automation, social media, or digital business building is highly preferred
• Experience with AI agents, no-code/low-code development, websites, Amazon/e-commerce, or paid advertising automation is a plus

Technology & Tools

Experience with a combination of ChatGPT, Claude, Gemini, Copilot, Grok, Base44, Zapier, Make, n8n, CRM platforms, Airtable, Notion, Microsoft 365, Google Workspace, and similar business tools is preferred.

Candidates do not need to be experts in every platform. We are looking for someone with strong AI and automation fundamentals, a proven ability to build practical business solutions, and the resourcefulness to learn new tools quickly.