AI-Enabled Personal Executive Assistant

This is a remote position.

AI-Enabled Personal Executive Assistant & Family Projects Coordinator

We are seeking an AI-forward, highly organized, and research-oriented Personal Executive Assistant to support a Principal with personal, family, travel, genealogy, documentation, and special projects.

This is a high-trust role for someone who can take an ambiguous request, turn it into a structured project, conduct thorough research, coordinate with different people and vendors, and follow through until completion.

AI will be a core part of the role. You should already be comfortable using tools such as ChatGPT for meaningful day-to-day work and be interested in developing reusable prompts, custom GPTs, AI-assisted workflows, and simple automations.

This is not a traditional calendar-and-email-only Executive Assistant position. The role requires strong research ability, independent project ownership, organization, judgment, and follow-through.

Key Responsibilities

• Manage multiple personal and family projects, including priorities, deadlines, next steps, and follow-ups.
  
• Conduct detailed online research, compare options, verify sources, identify tradeoffs, and provide concise recommendations.
  
• Support genealogy and family-history projects, including archival research, family trees, biographies, historical research, and source verification.
  
• Organize personal and family documents, photographs, videos, scans, research notes, and digital archives.
  
• Maintain organized Google Drive structures, naming conventions, trackers, and searchable records.
  
• Research and coordinate travel, including flights, hotels, transportation, itineraries, reservations, and destination logistics.
  
• Coordinate appointments, vendors, service providers, family projects, relocation or education research, and other personal logistics.
  
• Use ChatGPT and other AI tools for research, document analysis, summarization, drafting, planning, and knowledge organization.
  
• Identify recurring work that can be improved through reusable prompts, custom GPTs, structured AI workflows, or simple agents.
  
• Handle special and loosely defined projects independently and drive them through completion.
  

Requirements

Required Qualifications

• Exceptional online research skills and strong judgment when evaluating sources.
  
• Strong project management, prioritization, and follow-through skills.
  
• Excellent written and spoken English.
  
• Highly organized and comfortable managing multiple unrelated projects simultaneously.
  
• Strong discretion and judgment when handling confidential personal and family information.
  
• Strong working knowledge of Google Drive, Google Docs, spreadsheets, calendars, and online research tools.
  
• Ability to work independently and identify appropriate next steps without requiring detailed instructions.
  
• Demonstrated day-to-day use of ChatGPT or comparable AI tools for substantive work.
  
• Interest and ability to turn recurring tasks into reusable prompts, custom GPTs, AI-assisted workflows, or simple agents.
  
• Flexibility to adjust working hours when the Principal travels across different time zones.
  

Preferred Qualifications

• Experience as a Personal Assistant, Executive Assistant, Research Coordinator, Family Office Assistant, or Project Coordinator.
  
• Experience supporting a senior executive, private principal, or family.
  
• Experience with genealogy, archival research, historical research, libraries, or family-history projects.
  
• Experience managing digital filing systems, research archives, knowledge bases, or complex document collections.
  
• Experience coordinating international travel or supporting rapidly changing priorities.
  
• Experience creating AI-assisted workflows, custom GPTs, no-code automations, or similar reusable systems.
  

What We’re Looking For

The ideal candidate is someone who is:

• Curious and naturally interested in finding answers.
  
• Comfortable receiving a broad or unclear request and turning it into an organized plan.
  
• Proactive without needing constant direction.
  
• Strong at turning research into clear, concise recommendations.
  
• Reliable with deadlines, follow-ups, and open tasks.
  
• Discreet, resourceful, calm, and thoughtful with sensitive information.
  
• Comfortable using AI as a working system rather than simply a writing tool.
  
• Able to verify AI-generated information rather than treating AI output as fact.
  

Education:

• Bachelor's (Preferred)
  

Experience:

• executive assistance: 2 years (Preferred)
  
• personal assistance: 2 years (Preferred)
  

Benefits

Benefits:

• Additional leave
  
• Company events
  
• Health insurance
  
• Opportunities for promotion
  
• Pay raise
  
• Work from home
  

Pay: Php65,000.00 - Php85,000.00 per month

Work Location: Remote