Executive Assistant 20678

Executive Assistant

Work Hours: Monday to Friday 9:00 AM 5:00 PM PST
Pay Range: $1400 - $1800/mo(varies based on skill set and experience level)
Location of Search: Philippines
Work Location: Remote

About the Company

Our client is a fast-growing consumer products company specializing in high-performance clean vegan body skin and haircare products. They are passionate about creating innovative products while building efficient operations that support continued growth.

They are seeking a highly organized Executive Assistant to provide both business and personal support with the majority of responsibilities focused on executive and business operations.

Role Overview

We are seeking a highly resourceful proactive and technically savvy Executive Assistant to serve as a right-hand partner to a business owner across multiple growing businesses and ventures.

This is not a traditional Executive Assistant addition to executive support this person will use AI automation and digital tools to build systems streamline operations support business growth and increase leadership productivity.

The ideal candidate has a strong builder and operator mindsetsomeone who can take ownership of priorities identify opportunities for automation turn ideas into practical solutions and quickly learn new technologies as business needs evolve.

Key Responsibilities

Executive & Business Support

• Manage calendars meetings travel correspondence follow-ups and competing priorities
• Track projects action items deadlines and initiatives across multiple businesses
• Prepare reports research presentations documentation and executive briefings
• Coordinate with clients retail accounts partners vendors and internal/external teams
• Act as a proactive right-hand partner who creates structure and helps leadership focus on high-value priorities

AI Automation & Business Systems

• Build and maintain AI-powered workflows automations knowledge bases assistants and business systems
• Identify repetitive processes that can be streamlined using AI and automation
• Automate workflows across CRM reporting research email follow-ups documentation and task management
• Build or optimize AI agents for areas such as customer service content research and internal operations
• Connect and improve business systems using tools such as Zapier Make n8n Airtable Notion or similar platforms

Sales Marketing & Growth

• Support and optimize CRM sales pipelines reporting outreach follow-up sequences and account management processes
• Help automate sales operations including deal tracking account setup purchase orders and sales documentation
• Support email marketing social media digital campaigns influencer/ambassador programs and content workflows
• Assist with e-commerce websites online sales channels and new business initiatives
• Use AI and no-code/low-code tools to help launch and scale new projects systems and digital solutions

Required Qualifications

• 3 years of experience supporting founders executives or business owners across executive support and/or business operations
• Advanced proficiency with AI and hands-on experience building AI-powered workflows automations assistants or business systems
• Experience with automation tools such as Zapier Make n8n or similar
• Strong CRM spreadsheet reporting project management and business systems experience
• Excellent English communication organization critical thinking and problem-solving skills
• Highly proactive resourceful technically adaptable and comfortable working independently
• Experience with sales operations e-commerce/CPG marketing automation social media or digital business building is highly preferred
• Experience with AI agents no-code/low-code development websites Amazon/e-commerce or paid advertising automation is a plus

Technology & Tools

Experience with a combination of ChatGPT Claude Gemini Copilot Grok Base44 Zapier Make n8n CRM platforms Airtable Notion Microsoft 365 Google Workspace and similar business tools is preferred.

Candidates do not need to be experts in every platform. We are looking for someone with strong AI and automation fundamentals a proven ability to build practical business solutions and the resourcefulness to learn new tools quickly.

Required Experience:

IC

Employment Type : Full-Time
Experience: years
Vacancy: 1
Monthly Salary Salary: 1400 - 1800